Theodoros Chatzinikolaou

Region 8 Student Branch Membership Growth Award

 in R8 Awards Details

Τhere is a need to recognize the essential work of the student branches in Region 8 regarding student membership growth, but also to promote and encourage student branches to work on that direction. The purpose of this award is to recognize the greatest year-to-year student membership increase by Region 8 Student Branches. The following categories of Student Branches will be considered:

  • Large: 50 or more total student members as of 31 December of the past year
  • Small/Medium: 49 or fewer total student members as of 31 December of the past year
  • Newbie: established the past year

 

Eligibility Criteria

  • All Region 8 Student Branches which have successfully reported their annual plan and their officers roster are eligible for the award according to their relative size;
  • No Student Branch may receive two such Awards within three years;
  • Three such Awards will be presented annually; one for each category.

 

Nomination Process

All eligible Student Branches are nominated automatically.

 

Deadline

Deadline follows the Region 8 Awards official deadline.

 

Evaluation Criteria

The selection for this award is according to the latest IEEE Annual Statistics, as follows: 

  • Large: YoY student branch total membership relative increase, and in case a tie the absolute increase
  • Small/Medium: YoY student branch total membership absolute increase, and in case a tie the relative increase
  • Newbie: The student branch with the most members

 

Prize

A digital certificate, a customized award plaque and $250 cash award for each winner.

Region 8 Outstanding Student Branch SIGHT Group of the Year Award

 in R8 Awards Details

There is a need to recognize the essential work of the existing student branch SIGHT groups in Region 8, but also to promote and encourage student branches to create SIGHT groups. The purpose of this award is to recognize a SIGHT Student Branch Group who has made an outstanding contribution to IEEE SIGHT and to the local underserved community by leveraging technology to accomplish a sustainable solution.

 

Eligibility Criteria

  • All active R8 Student Branch SIGHT Groups;
  • Submitted the annual SIGHT Group report;
  • Implemented a project funded by HAC or SIGHT in the last two years;
  • Submitted a funded project report for their project;
  • Report SIGHT activities on vTools.

 

Nomination Process

SIGHT Student Branch Affinity Groups submit an application ideally using the IEEE Region 8 Awards platform. There will be a form to complete requiring:

  • Number of members in SIGHT Student Branch Affinity Group;
  • Outstanding and sustainable achievement within their local community;
  • References/Recommendations from Section or/and SIGHT or/and Student Branch Chair;
  • Submission of at least one funded project report of their project;
  • External and internal collaborations;
  • Reporting Statistic on vTools.

 

Deadline

Deadline follows the Region 8 Awards official deadline.

 

Evaluation Criteria

The applications will be evaluated on at least the following criteria: 

  • Local impact of the SIGHT Student Branch Group;
  • External collaborations and partnerships;
  • Number of events / project funded;
  • Promotion of IEEE and SIGHT values;
  • Up to date report on Vtools of SIGHT activities;
  • Number of active members.

 

Prize

There will be a single winner of the monetary prize $300 accompanied with a certificate/plaque. The cash prize will be considered to promote SIGHT activities. If no SIGHT Student Branch Affinity Group is eligible for the award, no prize will be awarded.

Local Student Paper Contest Events Program

 in R8 SAC Programs for Sections / R8 SAC Programs for Student Branches / Student Paper Contest (SPC)

Introduction

The IEEE Region 8 Student Activities Committee is announcing the Local Student Paper Contest Events Program. This program calls for section student activities and student branch leaders to submit their own version of a local student paper contest and get the chance to showcase their papers on the Regional Student Paper Contest.

 

Goals

The program aims to:

  • Giving incentives to IEEE Region 8 Sections and Student Branches for establishing local student paper contests;
  • Provide an opportunity to students to showcase their technical skills;
  • Promote Regional Student Paper Contest, as well as increase awareness and participation.

 

Rules

The program rules are the following:

  • Applicants to this program can be either Sections or Student Branches;
  • The application should include an endorsement letter:
    • For Sections, only Section Chair, SSAC or SSR can provide an endorsement;
    • For Student Branches, only Student Branch Chair or Counselor can provide an endorsement.
  • Participants should be students affiliated with the organizing OU;
  • The local SPC papers can not get published on conference proceedings with ISBN;
  • The local contest should follow the rules of R8 SPC;
  • The finalists papers of these local events have to be submitted in the Regional Student Paper Contest:
    • 1 finalist for OUs with less than 100 student members;
    • 2 finalists for OUs with 100 – 199 student members;
    • 3 finalists for OUs with more than 200 student members.
    • Note: Student members include both Student Member Grade and Graduate Student Member Grade.

 

Judging

Proposals will be judged from R8 SAC in the following areas:

  • Solid content and Planning;
  • Alignment with program goals.

 

Submissions

The proposal shall contain the following information:

  • Summary of the proposal (max. 250 words)
  • Description of the Local Student Paper Contest
  • Proposed Title, Date, Venue and Organizing Team
  • Preliminary Budget
  • Suggested Program and Time Schedule
  • Goals and KPIs
    • Provide a short timeframe with milestones
    • The event should be organized within the year of approval and in any case before the R8 SPC deadline for submissions

The submission shall:

  • be a maximum of 6 pages (without endorsement letter);
  • be in Times new roman font and 11 font size;
  • be submitted in pdf format;
  • include as attachment the endorsement letter.

 

Funding

The entries which exceed the minimum standards will receive up to 300$ per Student Branch or up to 500$ per Section to be used as secured funding. The funding will be sent in the (parent) Section’s bank account after the submission and evaluation of the final report. The funding does not cover virtual platforms costs and covers up to 80% of the total budget. Funding Eligibility Criteria and Outcome Reporting Rules are applied on this program.

 

Apply Now!

Final Deadline: October 20th

Application From: Submit your Application NOW

 

Important Dates

  1. Proposals Submission: April 20th, May 20th, June 20th, July 20th, August 20th, September 20th, October 20th
  2. Winners Announcement: 14 days after proposal submission deadline
  3. Event Implementation: by late November 2022
  4. Reporting Submission: by November 30th, 2022
  5. Funding Release: December 2022

A Step-by-Step Guide for Student Branches

 in Student Branch Cookbook

Step 1. Host your first Executive Committee meeting

  • Discuss roles and responsibilities
  • Diariase monthly meeting dates
  • Plan first event

 

Step 2. First event

  • What is IEEE? Why we joined? Why should YOU?
  • Take attendance and photos
  • Report your event on vTools
  • Share on social media

 

Step 3. Advertise and encourage participation

  • IEEEDay
  • IEEEXtreme
  • Student Paper Contest
  • IEEEduino

 

Step 4. Why so serious?

  • Organize team-building activities
  • Pizza and Games day/night

 

Step 5. Half-year membership season

  • Recruit new members (1 March – 15 August)
  • Get discount on renewal fee by recruiting

 

Step 6. Call for nominations for new officers

  • New committee elections day
  • Report new officers on vTools
  • Submit your SB Annual Plan Report by February 1st
    • No Report = No Rebate!

IEEE Students Awards

 in Awards for Students and Student Branches

Larry K. Wilson Regional Student Activities Award

  • Why? Recognize, annually, in each Region of the IEEE, the Student member most responsible for an extraordinary accomplishment associated with Student Activities.
  • Who? IEEE Student Volunteers
  • Visit official website >

 

Regional Exemplary Student Branch Award

  • Why? Provide public recognition of exemplary IEEE Student Branch operations. Awards will be presented to those Student Branches that are found to be operated in a manner consistent with the goals of IEEE.
  • Who? Student Branches
  • Visit official website >

 

The Darrel Chong Student Activity Award

  • Why? Change the mindset of our student groups, from being number-driven to becoming value-driven and to acknowledge exemplary student activities around the world. The goal is to improve the quality of activities and to foster knowledge sharing among students.
  • Who? Student Activities
  • Visit official website >

 

Outstanding Branch Counselor and Branch Chapter Advisor Award

  • Why? Aware of the unusual and dedicated efforts of Student Branch Counselors and Branch Chapter Advisors, the Regional and Technical Activities Boards sponsor a cash award to each of the approximately 20 outstanding Counselors and Advisors around the world.
  • Who? Student Branch Counselors and Chapter Advisors
  • Visit official website >

A Step-by-Step Guide for Student Branch Chapters

 in Student Branch Cookbook

Step 1. Host your first Chapter Committee meeting

  • Who could attend?
    • You can invite the Advisor to the meeting
    • Important chapter officers should attend
    • SB Representative (e.g. Chair, Chapter Coordinator) could also be invited
    • Your meeting could be open to all Chapter members or entire SB members
  • Discuss the roles and responsibilities of your Chapter officers according to your Student Branch Constitution following your Student Branch and its Chapters reality.
  • Schedule your meeting dates according to your needs
  • Plan your events and your overall activity
  • Prepare your action plan for your Chapter Chair to present it at the SB ExCom meeting

 

Step 2. Participate and organize events

  • Participate in your SB introductory event and explain “What is your Society? Why did we join  and why should YOU?”
  • Co-organize events with your Student Branch and participate in your SB events like:
    • IEEEDay 
    • IEEEXtreme 
    • Student Paper Contest
    • IEEEduino
  • Learn about other activities related to the society and organize related events:
    • Distinguished Lecturer Program
    • Society-driven contests and competitions
    • Seminars and workshops on society-related field
    • Team-building activities for your Chapter members to strengthen useful connections with others
  • Advertise and encourage participation:
    • Take attendance list and photos for the event
    • Report your event on vTools “Important”
    • Share it on social media

 

Step 3. Establish useful connections to your SB chapter

  • Create connections with the other SB chapters inside your University
  • Create connections with similar SB chapters in your Section, your Region or even globally
  • Keep in touch with the SSAC and SSR in your Section
  • Keep in touch with the related chapter committee in your Section
  • Keep in touch with Student Activities officers of your Society

 

Step 4. Half-year membership season

  • Recruit new members (1 March – 15 August) at a 50% discounted price in comparison with full-year membership
  • Get a discount on the renewal fee by recruiting through IEEE Member-Get-A-Member program

 

Step 5. Call for nominations for new officers

  • New committee elections day
    • This is encouraged to be the same with your Student Branch elections
  • Report new officers on vTools
  • Report your activity back to your SB ExCom and your Society according to its standards

IEEE Region 8 Awards

 in Awards for Students and Student Branches

Student Branch of the Year Award

  • Why? Identify the Student Branches that have conducted quality events, workshops, projects, etc. for the benefit of students.
  • Who? Student Branches

 

Outstanding Student Branch Website Award

  • Why? Recognize those student websites that provide information about the activities, latest tech updates, learning opportunities, IEEE Benefits etc. through creative digital efforts aimed to make it easy for students of their student branch to obtain the information.
  • Who? Student Branches

 

Student Branch Membership Growth Award

  • Why? Recognize the essential work of the student branches in Region 8 regarding student membership growth, and also to promote and encourage student branches to work in that direction.
  • Who? Student Branches

 

Section Student Membership Development Award

  • Why? Recognize the essential work of the sections in Region 8 regarding student membership development, and also to promote and encourage sections to work in that direction.
  • Who? Sections

 

Student Branch Chapters of the Year Award

  • Why? Recognize outstanding performance of the nominated chapter, reflected by the completed nomination form and supporting documents.
  • Who? Student Branch Chapters

 

Women in Engineering Student Affinity Group of the Year Award

  • Why? Recognize activities and achievements for a WIE Student Affinity group from Region 8 within the past year.
  • Who? Student Branch Women in Engineering Affinity Groups

 

Outstanding Women in Engineering Student Volunteer Award

  • Why? Recognize an outstanding WIE Student volunteer who has been devoted to promoting WIE activities and spearheading events within their Student Branch AG
  • Who? IEEE Student Volunteers

 

Outstanding Student Branch SIGHT Group of the Year Award

  • Why? Recognize the essential work of the existing student branch SIGHT groups in Region 8, but also to promote and encourage student branches to create SIGHT groups.
  • Who? Student Branch SIGHT Groups

Main Menu

 in Student Activities 
IEEE Region 8 Student Activities Committee mission is to deliver a common, high quality IEEE experience for lifelong, professional success through IEEE membership for students in Europe, Middle East and Africa.

Student Paper Contest 2022: 1st Phase Results

 in Announcements / Latest News and Updates / SPC 2022

This year there were 15 submissions in total, from which 13 submissions were accepted as valid. The submissions were from the following student branches:

  1. University of Ljubljana, Slovenia
  2. Université catholique de Louvain, Belgium
  3. University of Maribor, Slovenia
  4. Ecole Mohammadia d’Ingenieurs, Morocco
  5. Politecnico di Torino, Italy
  6. Qatar University, Qatar
  7. University of Niš, Serbia
  8. Bogazici University, Turkey
  9. Moi University, Kenya
  10. Imperial College London, UK
  11. University of Technology and Applied Sciences-Ibra, Oman
  12. Onaizah Colleges, Saudi Arabia
  13. Linkoping University, Sweden

 

This year, the members of the SPC international jury are:

  • Prof. Paul Micallef from Malta
  • Prof. Giambattista Gruosso from Italy
  • Prof. Mike Hinchey from Ireland
  • Prof. Vera Markovic from Serbia

 

The jury has anonymously selected the following five papers (listed in alphabetical order) for the Regional Oral Finals: 

  • Emilija Ćojbašić, University of Niš, Serbia, “Machine learning as an aid to predicting clinical outcome after stroke”
  • Kristjan Cuznar, University of Ljubljana, Slovenia, “Optimization of cold rolling process recipes based on historical data”
  • Lorenzo Lagostina, Politecnico di Torino, Italy, “Design of Low-power Arithmetic Logic Circuits for 45 nm CMOS Technology”
  • Matthieu Brabant, Université catholique de Louvain, Belgium, “Homomorphic Encryption for Privacy-Friendly Augmented Democracy”
  • Zixuan Huang, Imperial College London, UK, “Beam-switching Circularly Polarized Antenna Array for Cold-chain Tracking RFID Applications”

 

Congratulations to the authors of the top five papers and branches where the finalists come from! Many thanks to all participants in the SPC 2022!