Announcements


Call for Proposals – IEEE Region 8 Student and Young Professional Congress 2022

 

We would like to invite proposals to host the upcoming IEEE Region 8 Student and Young Professional Congress 2022.

 

The Region 8 SYP Congress is the biggest IEEE event for students and young professionals in Region 8. 400+ members from across the region come together for five days to enhance their knowledge, expand their network, develop skills, socialise with others from a variety of cultural backgrounds and have a lot of fun! 

 

Many students regard the SYP Congress as the highlight of their IEEE experience, so if you would like to host this prestigious event in your University in summer 2022, submit a proposal to us now! 

 

 

 

Writing of a Proposal

To nominate your IEEE Student Branch to host the next SYP Congress, you must submit a proposal document to us, explaining how your IEEE team will facilitate this event and some ideas for the event programme. Suggestions for a well-prepared proposal include:

  • Demonstrate that you have an enthusiastic team that is experienced enough for the task and have ideally participated in a previous edition of the Congress.
    • Collaborate with your local IEEE Section officers, local Young Professionals and Women in Engineering affinity groups, Humanitarian Activities Committees, etc.
  • Show that you have the infrastructure within your chosen city to host the event, which includes:
    • Attendee accommodation.
    • Transportation and travel options.
    • Catering (keep in mind diverse dietary needs).
    • Facilities for hosting workshops, panel sessions, plenary sessions, and networking.
    • Facilities for social events.
  • Present and showcase your chosen city and suggest tours and/or cultural activities.
  • Include a preliminary five-day schedule and a budget estimation.
  • Show innovation and creativity!

 

For full details and advice on how to organize a Student and Young Professional Congress in your University, please download and read The SYP Congress Manual.

 

 

 

How to Apply

The nomination is a multi-stage process. 

 

1st Stage

First, a two page proposal shall be submitted to us, before 21st of September 2021. This proposal should include essential items such as: the date, location, team members, why you should be selected, student branch background and experience, ideas for the program, etc. Based on this first stage proposal, we will provide valuable feedback and suggestions for the next phase. This stage is mandatory to submit your final proposal.

 

Please submit the first proposal with the subject: “IEEE R8 SYP First Proposal-<Name of SB>” to cct@ieeer8.org.

 

2nd Stage

The final proposal shall be submitted by 30 September 2021. This proposal should be less than 25 pages in length, and will be used to fully evaluate the ability of the candidates to host the IEEE R8 SYP Congress 2022. The final decision regarding the host of SYP Congress will be announced in mid-October prior to the Region 8 Autumn Meeting.

 

Please submit your proposal with the subject: “IEEE R8 SYP Final Proposal-<Name of SB>” to cct@ieeer8.org.

 

 

 

History

The Region 8 Student and Young Professional Congress has been hosted in a wide variety of Sections in the past. We equally welcome applications from new and previous hosting countries, so start your application now to bring the SYP 2022 to your members!

 


Student Paper Contest 2022: Call for Papers

GENERAL 

The Student Paper Contest (SPC) is one of the main technical activities in Region 8. It was  established in 1967 and since then it is an excellent occasion for personal leadership and  involvement of student members in a prospective IEEE scientific/technical activity and to  increase the visibility of the student branch. It also makes possible further promotion of IEEE among students. The success of the SPC relies heavily on the input from the Student Branch Officers, especially  the Student Branch Counselor and the Student Branch Chair, but also on academic members  especially those who form part of the local IEEE section. 

 

Once every year, each IEEE R8 Student Branch (SB) may hold and organize a local Student Paper  Contest under its own responsibility. The organization of a local SPC generally means that  contest should be announced publicly in advance and that all submitted papers are to be locally  reviewed by qualified specialists. Additionally, all R8/Sections/Chapters IEEE Conferences,  having student papers sessions included in their programs, could and should also be used to get  additional proposals for SPC. As long as a SB is formally supporting and accepting any type of a  student papers contest activity, it is in line with the existing SPC rules. Student Branch  Counselors should be fully involved in all local SPC activities, as well as all other local IEEE  officers (Section Chairs, Chapter Chairs, student activities officers, members of executive  committees…). 

 

The winner(s) of each local Student Branch Contest may compete for the Region 8 Contest. A  Student Branch may submit one paper per every 100 Student Branch members or part thereof,  with a maximum of three papers per SB. At the same time, especially in small branches where the managing of a local contest is difficult, the IEEE section officers can encourage students to submit their work as a paper to the SPC.  This is a good exercise for students, especially those who intend to continue to a doctorate. 

 

WHO COULD PARTICIPATE 

IEEE Region 8 Student Paper Contest is for IEEE R8 student members or graduate student  members who have not yet started their PhD. Only IEEE R8 student members could be authors  of the IEEE R8 SPC papers. Since the five finalist papers are being included in the conference  proceedings as well as in IEEE Xplore Library, the rules will now allow that the name of the  supervisor/mentor may be added, as an author, to the final version of the paper. This does  not change in any way the basic rule that the submitted paper is the work of the student. Each student author must be a member of an IEEE Student Branch at the time of the original  submission of the paper to the Branch Contest, and a member (student or not) of the IEEE at  the time of the R8 Oral Finals presentation. The work presented has to be completed before the student receives the engineering degree that entitles her/him to start preparing a doctoral thesis. The submission of the paper to the SPC must be completed within 12 months after  graduation. A doctoral thesis is not considered. Published work is excluded from the Contest. 

 

CHARACTER OF THE PAPER 

Papers should cover technical and engineering aspects of a subject reasonably within or related  to the areas with which the IEEE is concerned with. The work need not be original in  engineering or scientific content, but should be original in treatment and concise in coverage of  the author’s contribution to the subject. 

 

PAPER REVIEW, JURY, FINALISTS, ORAL FINALS AND PRIZES 

A first evaluation phase (paper review) will be carried out by four jury members including the  SPC Coordinator. The jury members may also use the experts in the pertinent subject area as  reviewers. They will grade the written papers sent by Student Branches to the Regional contest  without knowledge of the identity of the authors and of their school. Based on this evaluation,  the SPC Coordinator will decide which five papers will be accepted for presentation at the  Regional Oral Finals. All five finalists will be invited and financially supported to present their  papers at the IEEE R8 flagship conference MELECON 2022, June 14-16, Palermo, Italy. Papers presented at the Oral Finals will be published in the Conference Proceedings and included  in IEEE Xplore Digital Library. The Jury members will grade the oral presentations and three best  finalists will get prizes ($800, $500, and $200 respectively). The student branch of the student  who wins first prize also gets as an award of $250. 

 

DEADLINE AND ADDITIONAL INFORMATION 

The deadline to send full papers to IEEE Region 8 Student Paper Contest 2022 is December 1,  2021. Please send papers by email to r8sac@ieee.org.

 

ATTACHMENTS


Student Paper Contest 2021: Results and Updates

1st PHASE SELECTION REPORT

For the 2021 edition of the Region 8 Student Paper Contest (SPC) we received 9 papers coming from 7 countries (Belgium, Jordan, Morocco, Saudi Arabia, Serbia, Slovenia, and UAE), from the following Student Branches:

  1. Faculty of Electronic Engineering, University of Niš, Serbia  
  2. Faculty of Computer and Information Science, University of Ljubljana, Slovenia
  3. Faculty of Electrical Engineering and Computer Science, University of Maribor, Slovenia
  4. Université Catholique de Louvain, Belgium
  5. Faculty of Electrical Engineering, University of Belgrade, Serbia
  6. University of Jeddah, Saudi Arabia
  7. Al-Balqa Applied University, Amman, Jordan
  8. Ecole Mohammadia d’Ingenieurs, Rabat, Morocco
  9. Rochester Institute of Technology, Dubai, UAE

 

This year, the members of the SPC international jury are:

  • Professor Paul Micallef from Malta,
  • Professor Giambattista Gruosso from Italy,
  • Professor Mike Hinchey from the UK, 
  • Professor Vera Markovic from Serbia, who is also the SPC Coordinator

 

The jury has anonymously selected the following five papers (listed in alphabetical order) for the Regional Oral Finals, which will be held within the frame of an IEEE conference: 

  • Eva Boneš, Faculty of Computer and Information Science, University of Ljubljana, Slovenia, “Automatic segmentation of the Golgi apparatus in volumetric data with approximate labels
  • Olivier Leblanc, Université Catholique de Louvain, Belgium, “An affordable pedagogical setup for wave-particule duality and applications to chaotic stadium cavity
  • Predrag Aleksov, Damjan Denić, Igor Vučković, Faculty of Electronic Engineering, University of Niš, Serbia, “Object recognition with machine learning for people with visual impairment
  • Salma Moufid, Chaimae El Ainzroudi, Fatima Zahra Lachgar, Anass Ait Ben El Arbi,  Ecole Mohammadia d’Ingenieurs, Rabat, Morocco, “Improving Steganography using Image Compression JPEG
  • Yazan Alnajjar, Rochester Institute of Technology, Dubai, UAE, “Next-Generation Network Intrusion Detection System (NG_NIDS)

 

The Student Activities Committee congratulates the authors of the five chosen papers and thanks all participants in the SPC contest.

 

2nd PHASE – ORAL FINALS

This year, due to travel restrictions related to the Covid-19 pandemic, the SPC 2021 Oral Finals will be postponed! Hoping that the situation will be significantly better in the fall, the Finals will be organized in
October 2021. The final decision on the location and format will be announced in August 2021.

 

Vera Markovic

SPC Coordinator

 

 


Cross-Sectional Student Initiatives Booster Program

Introduction

The IEEE Region 8 Student Activities Committee is announcing the Cross-Sectional Student Initiatives Booster Program. This program calls for section student activities leaders (Section Chairs, SSACs, SSRs) and student branch leaders (Student Branch Chairs, Counselors) to submit proposals for a cross-sectional initiative or project idea in the area of Student Activities.

 

 

Goals

The program aims to:

  • Giving incentives to IEEE Region 8 Sections and Student Branches for collaborations regarding Student Activities and support them;
  • Provide an opportunity to IEEE Region 8 Sections and Student Branches to initiate cross-sectional programs in Student Activities;
  • Showcase the innovation and drive of IEEE Region 8 Sections and Student Branches to an international student audience;
  • Find, promote and establish creative programs which provide value to IEEE students.

 

Rules

The program rules are the following:

  • The initiatives or project ideas shall be new and not from the existing pool of IEEE Students Programs;
  • Applicants to this program can be only Sections and Student Branches:
    • For Student Branches, they must have submitted their annual report.
  • One applicant only is considered as the Financial Responsible (FR) OU;
    • The FR OU receives the funding from the program;
    • If the FR OU is a Student Branch, an endorsement from its Section Chair or Treasurer should be included.
  • Applicants should be from at least 2 Sections from Region 8:
    • In case of applicants from only 1 Section, the following rules are applied:
      • In case of hybrid or virtual initiatives:
        • At least 50 participants (with active IEEE membership) should attend AND
        • At least 30% or 30 (whichever is lower) participants (with active IEEE membership) are from other sections
      • In case of completely in-person initiatives:
        • At least 25 participants (with active IEEE membership) should attend AND
        • At least 30% or 15 (whichever is lower) participants (with active IEEE membership) are from other sections
  • Each OU can submit only 1 entry as the FR one and up to 2 entries in total;
  • Applicants that were funded in previous R8 SAC Programs and haven’t delivered the reports requested are not qualified to apply;
  • The application should include an endorsement from all applicant OUs:
    • For Sections, only Section Chair, SSAC or SSR can provide an endorsement;
    • For Student Branches, only Student Branch Chair or Counselor can provide an endorsement.

 

Judging

Proposals will be judged from R8 SAC in the following areas:

  • Innovation and Originality;
  • Solid content and Planning;
  • Usability and Benefits to students;
  • Scalability and Sustainability;
  • Alignment with MGA SAC goals.

 

Submissions

The proposal shall contain the following information:

  • Summary of the proposal (max. 250 words)
  • Description of the proposed cross-sectional initiative or project idea
  • Goals and KPIs
    • Provide a short timeframe with milestones
    • The idea should be completed within the year of approval
  • How does the idea align with MGA Student Activities goals?
  • What are the benefits for the students?
  • Provide a detailed projected budget
  • Additional information (optional)

The submission shall:

  • be a maximum of 6 pages (without endorsement letters);
  • be in Times new roman font and 11 font size;
  • be submitted in pdf format;
  • include all the applicant OUs name;
  • include as attachments all endorsement letters.

 

Funding

The best entries which exceed the minimum standards will receive up to 1,000$ per initiative to be used as secured funding for piloting their proposals till the end of the year of the application after the submission and evaluation of their final report. The funding does not cover virtual platforms costs.

 

 

Apply Now!

Deadline: July 15th, 2021 September 15th, 2021

Application: Access the Form

 

Important Dates

  1. Proposals Submission: September 15th, 2021
  2. Winners Announcement: September 30th, 2021
  3. Initiatives Implementation: October – November 2021
  4. Report Submission: November 30th, 2021
  5. Funding Release: December 2021

 


Sectional Student Branch Officers Meeting Program

Introduction

The Sectional Student Branch Officers Meeting Program focuses on gathering all Student Branch officers of each section in a Congress format. It aims to allow sharing ideas, practices and different realities of each Student Branch. This program provides networking opportunities and contacts, ideas and motivation to Student Branch officers. During the Meeting, each student branch will have an opportunity to present its achievements of the past year and plan its next year through special sessions for each possible activity of a student branch. It is important to mention that branches participation in section functions is part of the exemplary student branch award and this program provides exactly this opportunity to the student branches of the Region. These events take place in only one section at a time, and are an excellent opportunity to prepare IEEE students branches for the upcoming year and help them in their operations and management.

 

 

Goals

The program aims to:

  • Increase the interaction between Student Branches by meeting annually in a Congress format;
  • Meet each other and create synergy and a spirit of cooperation between both students and student branches in each Section;
  • Promote, share and concretize ideas;
  • Provide IEEE operational knowledge especially for Region 8 and MGA Student Activities and guide Student Branches;
  • Create a space to answer questions, give feedback and motivate sections and Student Branches.

 

Rules

The program rules are the following:

  • Applicants to this program can be only Sections;
  • The application should include an endorsement from the Section Chair;
  • Participants should be students from the organizing Section;
  • Student Branch officers should be prioritized to participate;
  • The event should have at least 10 participants from at least 4 different Student Branches;
  • The IEEE R8 SAC logo should be included in all promotional materials;
  • The program of the event should include at least one session for:
    • Networking;
    • Sharing student branches latest activity;
    • Planning future activities;
    • Round Table Discussions.
      • Proposed Topics:
        • Share best practices;
        • Section level programs, initiatives and contests;
        • Collaboration between student branches;
        • Any other topic of interest to students.

 

Judging

Proposals will be judged from R8 SAC in the following areas:

  • Solid content and Planning;
  • Benefits to students;
  • Alignment with program goals.

 

Submissions

The proposal shall contain the following information:

  • Summary of the proposal (max. 250 words)
  • Description of the proposed Annual Student Branches Meeting
  • Proposed Title, Date, Venue and Organizing Team
    • The organizing team should include SSRs and SSACs, if applicable
  • Preliminary Budget
  • Suggested Program and Time Schedule
  • Goals and KPIs
    • Provide a short timeframe with milestones
    • The event should be organized within the year of approval

The submission shall:

  • be a maximum of 6 pages (without endorsement letter);
  • be in Times new roman font and 11 font size;
  • be submitted in pdf format;
  • include as attachment the endorsement letter.

 

Funding

The entries which exceed the minimum standards will receive up to 500$ per section to be used as seed funding after the submission and evaluation of their final report. The funding does not cover virtual platforms costs and covers up to 80% of the total budget.

 

Apply Now!

Deadline: at least 1 month prior to the event

Application: Access the Form


Sectional Student Branch Leadership Camp Program

Introduction

The Sectional Student Branch Leadership Camp Program focuses on training sessions for the Executive Committee members of the Student Branches. These events are organized in a sectional level by the SSR and SSAC team of each section and supported by R8 SAC. Leadership trainings that are supported by Region is part of the exemplary student branch award and this program provides exactly this opportunity to the student branches. These events take place in only one section at a time, and are an excellent opportunity to prepare and grow IEEE student volunteers for leadership roles in their local units and beyond.

 

 

Goals

The program aims to:

  • Accelerate student volunteers’ knowledge of the IEEE’s organization, student services and resources;
  • Help student volunteers understand their roles within their local units and within the entire organization;
  • Create a succession tool that develops and prepares future IEEE volunteer leaders;
  • Encourage student branch officers to transfer knowledge to their student members;
  • Give more contextualization and formation about IEEE and guide Student Branches.

 

Rules

The program rules are the following:

  • Applicants to this program can be only Sections;
  • The application should include an endorsement from the Section Chair;
  • Participants should be students from the organizing Section;
  • Student Branch officers should be prioritized to participate;
  • The event should have at least 10 participants from at least 4 different Student Branches;
  • The IEEE R8 SAC logo should be included in all promotional materials;
  • The program of the event should include at least one session for:
    • IEEE Structure and Opportunities;
    • Successful Student Branch Management;
    • Professional and Soft Skills Development;
    • Round Table Discussions.

 

Judging

Proposals will be judged from R8 SAC in the following areas:

  • Solid content and Planning;
  • Benefits to students;
  • Alignment with program goals.

 

Submissions

The proposal shall contain the following information:

  • Summary of the proposal (max. 250 words)
  • Description of the proposed Student Branch Leadership Camp
  • Proposed Title, Date, Venue and Organizing Team
    • The organizing team should include SSRs and SSACs, if applicable
  • Preliminary Budget
  • Suggested Program and Time Schedule
  • Goals and KPIs
    • Provide a short timeframe with milestones
    • The event should be organized within the year of approval

The submission shall:

  • be a maximum of 6 pages (without endorsement letter);
  • be in Times new roman font and 11 font size;
  • be submitted in pdf format;
  • include as attachment the endorsement letter.

 

Funding

The entries which exceed the minimum standards will receive up to 500$ per section to be used as seed funding after the submission and evaluation of their final report. The funding does not cover virtual platforms costs and covers up to 80% of the total budget.

 

Apply Now!

Deadline: at least 1 month prior to the event

Application: Access the Form


SPC2020 – IEEE R8 Student Paper Contest

 

Final Call for Papers. The deadline extended to December 15, 2019.

All information on SPC 2020 and SPC Rules  is contained on the website at

http://www.ieeer8.org/category/student-activities/

As a help for SB counselors included below is a  template regarding the coversheet to be attached with the paper.

Region 8 pays travel and accommodation for the authors of the best five papers to attend IEEE R8 Melecon 2020 at Palermo, Italy in June 2020. The best three papers from the five finalists, judged at Palermo, get $800, $500 and $200 respectively. The student branch of the winner also gets $250 from R8.

Submission of papers to r8sac@ieee.org

 

 

Student Paper Cover Sheet

Section A

  1. Name of school
  2. Name of Student Branch
  3. Authors with their IEEE Membership Numbers
  4. Name, address, contact phone and e-mail of  author to whom correspondence should be addressed
  5. Name, address, contact phone and e-mail of  Student Branch Counsellor
  6. Name, address, contact phone and e-mail of  Student Branch Chair

 

Section B

NB: In answering the questions please ensure that information about the authors, school, etc. is not included.

  1. Paper Title
  2. What is the problem and why is it important?
  3. What is the original contribution of this work? Be explicit.
  1. Does this work check and / or extend previously reported work? What work? Give references. Be explicit.
  1. How does this contribution compare to previously published work?
  1. If the paper is to be submitted to one of the IEEE Transactions, which Transactions would be the most appropriate?

 


 

We are bringing you incredible news!

 

We, as R8SAC and R8YP have joined forces with IEEE Africa Ad-hoc and are opening together a call for proposals for Africa SYP Congresses 2019!

The process is one stage, where more than one congress may be granted hosting, in various parts of Africa.

Check the requirements, put together a proposal and send us an e-mail by October 30, 2019, entitled “IEEE ASYP Proposal-<Name of IEEE OU (SB/YP or other)>” to r8sac@ieee.orgma-yp@ieeer8.org, and kmokhtar@ieee.org.

 

The proposal must incorporate the following information:

 

1. Hosting entity (IEEE or affiliate non-profit organization)
2. Proposed Dates for the Congress (within 2019)
3. Proposed Host Location (Cities, States)
4. Chapter or Section information
5. Congress volunteers to serve in the committee(s)
6. Proposed Venue Description
7. Letter of endorsement from Section
8. Budget estimates (overall and per participant)
9. Tentative program
10. Various Statements Regarding IEEE policies

 

with more details given in the official document “IEEE ASYP Request For Proposals” that can be found here: https://ieeer8.org/wp-content/uploads/2019/10/IEEE-ASYP-Request-For-Proposal.pdf.

 

Results
The hosts will be announced on November 1, 2019.


SPC 2019 IS HERE!

FIRST CALL STUDENT PAPER CONTEST 2019

Now is the time to start preparing a paper to submit to SPC2018 on your Masters hard work, or on any research work NOT at Doctoral level that you are working on and want to tell everybody about.

IEEE R8 sponsors the authors of the best five papers to have an oral presentation of the paper at EUROCON 2019 in July 2019 at Novi Sad, Serbia. The five finalist papers are included in the  conference proceedings and IEEEXplore. AND  for the best three papers there are awards of $800, $500 and $200 respectively.

For more information,

PLEASE READ THE SHORT DIGEST ABOUT SPC IN THE ATTACHED FILE.

THE COMPLETE SPC RULES ARE ALSO ATTACHED,

AS WELL AS IEEE COPYRIGHT FORM.


SPC2018 – Finalists

This year there were 21 papers submitted by the closing date of December 1 2017.

The papers were seen by four jury members-

  • Prof Anastas Mishev from Macedonia,
  • Prof Christos Schizas from Cyprus
  • Prof Mustapha Benjallali from Morocco
  • Prof Paul Micallef from Malta who is also the SPC Coordinator

 

The jury members are rotated over a period of time depending on where Melecon and Eurocon are held.

The participants where from the following countries:

Austria, Belgium, Egypt, Greece, Iran, Jordan, Malta, Portugal, Qatar, Russia, Serbia, Slovenia, South Africa, Spain  and Turkey.

The five finalists who will be presenting their paper at Melecon 2018 in Marrakech are.

 

Ahmed Abdelraouf Mohamed, Arab Academy for Science, Technology & Maritime Transport Cairo, Egypt, with the paper , “A Multi-Objective Distributed Generation Allocation and Sizing using Swarm Intelligence Based Algorithms”

Benjamin Chiêm, Université Catholique de Louvain, Belgium, with the paper, “Supervised classification of structural brain networks reveals gender differences”

Marko Mihajlovic and co-author Nikola Popovic, University of Niš, Serbia, with the paper, “Fooling a neural network with common adversarial noise”

Nima Taghipour Bazargani, K.N. Toosi University of Technology, Tehran, Iran, with the paper, “A Novel Approach for Probabilistic Hurricane Resiliency Assessment of an Active Distribution System Using Point Estimate Method”

Yazan Qiblawey with co-authors Ruslan Abu Sneineh, Majd Ahmed Abduljabbar and Yousef Jamal Orabi, Qatar University, Doha, Qatar, with the paper, “Design and Implementation of Autonomous Surface Vehicle”

List of student branches that submitted a paper to SPC2018

Alpen-Adria-Universität, Klagenfurt, Austria

Johannes Kepler University, Linz, Austria

KU Leuven, Belgium

Université Catholique de Louvain, Belgium

Arab Academy for Science, Technology & Maritime Transport, Cairo, Egypt

University of Thessaly, Greece

Amirkabir University of Technology, Tehran, Iran

K.N. Toosi University of Technology, Tehran, Iran

Shahid Beheshti University, Tehran, Iran

Al-Balqa Applied University, Amman, Jordan

University of Malta, Malta

Universidade do Porto, Portugal

Qatar University, Doha, Qatar

St. Petersburg Electrotechnical University “LETI”, Russia

University of Niš, Serbia

University of Ljubljana, Slovenia

University of Maribor, Slovenia

University of the Witwatersrand, South Africa

University Carlos III, Madrid, Spain

Istanbul Technical University, Turkey