SYP


Call for Proposals – IEEE Region 8 Student and Young Professional Congress 2022

 

We would like to invite proposals to host the upcoming IEEE Region 8 Student and Young Professional Congress 2022.

 

The Region 8 SYP Congress is the biggest IEEE event for students and young professionals in Region 8. 400+ members from across the region come together for five days to enhance their knowledge, expand their network, develop skills, socialise with others from a variety of cultural backgrounds and have a lot of fun! 

 

Many students regard the SYP Congress as the highlight of their IEEE experience, so if you would like to host this prestigious event in your University in summer 2022, submit a proposal to us now! 

 

 

 

Writing of a Proposal

To nominate your IEEE Student Branch to host the next SYP Congress, you must submit a proposal document to us, explaining how your IEEE team will facilitate this event and some ideas for the event programme. Suggestions for a well-prepared proposal include:

  • Demonstrate that you have an enthusiastic team that is experienced enough for the task and have ideally participated in a previous edition of the Congress.
    • Collaborate with your local IEEE Section officers, local Young Professionals and Women in Engineering affinity groups, Humanitarian Activities Committees, etc.
  • Show that you have the infrastructure within your chosen city to host the event, which includes:
    • Attendee accommodation.
    • Transportation and travel options.
    • Catering (keep in mind diverse dietary needs).
    • Facilities for hosting workshops, panel sessions, plenary sessions, and networking.
    • Facilities for social events.
  • Present and showcase your chosen city and suggest tours and/or cultural activities.
  • Include a preliminary five-day schedule and a budget estimation.
  • Show innovation and creativity!

 

For full details and advice on how to organize a Student and Young Professional Congress in your University, please download and read The SYP Congress Manual.

 

 

 

How to Apply

The nomination is a multi-stage process. 

 

1st Stage

First, a two page proposal shall be submitted to us, before 21st of September 2021. This proposal should include essential items such as: the date, location, team members, why you should be selected, student branch background and experience, ideas for the program, etc. Based on this first stage proposal, we will provide valuable feedback and suggestions for the next phase. This stage is mandatory to submit your final proposal.

 

Please submit the first proposal with the subject: “IEEE R8 SYP First Proposal-<Name of SB>” to cct@ieeer8.org.

 

2nd Stage

The final proposal shall be submitted by 30 September 2021. This proposal should be less than 25 pages in length, and will be used to fully evaluate the ability of the candidates to host the IEEE R8 SYP Congress 2022. The final decision regarding the host of SYP Congress will be announced in mid-October prior to the Region 8 Autumn Meeting.

 

Please submit your proposal with the subject: “IEEE R8 SYP Final Proposal-<Name of SB>” to cct@ieeer8.org.

 

 

 

History

The Region 8 Student and Young Professional Congress has been hosted in a wide variety of Sections in the past. We equally welcome applications from new and previous hosting countries, so start your application now to bring the SYP 2022 to your members!

 


Cross-Sectional Student Branch (and GOLD / Young Professional) Congresses History

 

It is important to note that prior to the Student Branch (and GOLD) Congresses, (annual) Transnational Student Meetings were organized where representatives of Region 8 Student Branches met. For instance, in the Netherlands (1985), Finland (1986), Switzerland (1987), Belgium (1988: over 40 students from Benelux, Denmark, UK, Finland, Germany, Greece, Poland, Portugal, Spain, Switzerland and the USA), Portugal (1989), the Netherlands (1991: 76 students from 12 countries) and Turkey (1992: over 45 students from 16 countries). Especially at the early student meetings, the oral finals of the Student Paper Contest were held at these meetings.

 

After the change of ‘IEEE GOLD’ into ‘IEEE Young Professionals,’ the name of the congress became ‘Student and
Young Professional Congress.’

 

2009 | Middle East Amman, Jordan, 11–14 May 2009
2009 | Iberian Lisbon, Portugal, 9–11 October 2009
2011 | Iberian Madrid, Spain, 11–13 March 2011
2011 | Middle East Doha, Qatar, 15–18 March 2011
2011 | Central European Linz, Austria, 13–15 May 2011
2012 | Hellenic Patras, Greece, 14–16 December 2012
2013 | Iberian Porto, Portugal, 15–17 March 2013
2013 | Central European Opole, Poland, 13–15 May 2013
2013 | Middle East Beirut, Lebanon, 28 May – 1 June 2013
2013 | Hellenic Nicosia, Cyprus, 1–3 November 2013
2015 | Iberian Alcalá de Henares / Madrid, Spain, 23–25 April 2015
2015 | Central European Zagreb, Croatia, 8–10 May 2015
2015 | West European Eindhoven, Netherlands, 20–24 May 2015
2015 | Middle East Amman, Jordan, 4–7 August 2015
2015 | Hellenic Thessaloniki, Greece, 30 October – 1 November 2015
2015 | Nordic Stockholm, Sweden, 6–8 November 2015
2017 | Gulf Cooperation Council Manama, Bahrain, 7–8 May 2017
2017 | Central European Lviv, Ukraine, 30 June – 2 July 2017
2017 | Middle East Gammarth, Tunisia, 1–4 August 2017
2017 | Africa Abuja, Nigeria, 8–10 September 2017
2017 | Nordic Vilnius, Lithuania, 20–22 October 2017
2017 | Hellenic Athens, Greece, 3–5 November 2017
2017 | West European Valencia, Spain, 16–18 November 2017
2017 | East Africa Kampala, Uganda, 23–24 November 2017
2019 | Gulf Cooperation Council Kuwait, Kuwait, 19–20 April 2019
2019 | Central European Novi Sad, Serbia, 2–4 July 2019
2019 | West European Glasgow, UK, 19–21 September 2019

2019 | Nordic Stockholm, Sweden / Helsinki, Finland, 25–27 October 2019
2019 | Hellenic, Xanthi, Greece, 8–10 November 2019

 

 

To Be Announced

 

2019 |  South Africa SYP, East Africa SYP, West Africa SYP

before 15th of December

 

 

Holding an SYP Congress and (Student and Young Professional Cross-Sectional) is an amusing yet tricky job. To make it to a really good event, whether it’s a sectional, cross-sectional or regional congress, there are many important details that need to be attentively put into consideration. In the attached link you can find the SYP manual, prepared and updated from the field experience of regional SYP congress organizers. Please follow the link.


IEEE R8 Student & Young Professional Congress History

 

It is important to note that prior to the Student Branch (and GOLD) Congresses, (annual) Transnational Student Meetings were organized where representatives of Region 8 Student Branches met. For instance, in the Netherlands (1985), Finland (1986), Switzerland (1987), Belgium (1988: over 40 students from Benelux, Denmark, UK, Finland, Germany, Greece, Poland, Portugal, Spain, Switzerland and the USA), Portugal (1989), the Netherlands (1991: 76 students from 12 countries) and Turkey (1992: over 45 students from 16 countries). Especially at the early student meetings, the oral finals of the Student Paper Contest were held at these meetings.

 

After the change of ‘IEEE GOLD’ into ‘IEEE Young Professionals,’ the name of the congress became ‘Student and
Young Professional Congress.’

 

 

1998 | Istanbul, Turkey, 10–13 August 1998
2000 | Eindhoven, Netherlands, 14–19 May 2000
2002 | Cairo, Egypt, 1–5 May 2002
2004 | Passau, Germany, 4–7 September 2004
2006 | Paris, France, 30 August – 3 September 2006
2008 | London, United Kingdom, 28–31 August 2008
2010 | Leuven, Belgium, 4–8 August 2010
2012 | Madrid, Spain, 25–29 July 2012
2014 | Kraków, Poland, 6–10 August 2014
2016 | Regensburg, Germany, 17–21 August 2016
2018 | Porto, Portugal, 22–25 July 2018

 

To Be Announced

 

2020|  Gothenburg, Sweden, July / August 

 

Holding an SYP Congress (Student and Young Professional Congress) is an amusing yet tricky job. To make it to a really good event, whether it’s a sectional, cross-sectional or regional congress, there are many important details that need to be attentively put into consideration. In the attached link you can find the SYP manual, prepared and updated from the field experience of regional SYP congress organizers. Please follow the link.