Monthly Archives: April 2023

2023-August – Ottawa

 in 2023-August – Ottawa

This page contains information about the 121st IEEE Region 8 Committee Meeting to be held in Ottawa, Canada, on Friday 11 August 2023.

 

Important Documents and Information

Provisional Meeting Schedule

Friday, 11 August 2023, Eastern Daylight Time (GMT-4)

07:00–08:00 Breakfast at Lord Elgin Hotel (registered participants and companions)

08:00–13:00 The R8C meeting

10:30–11:00 Coffee Break

12:55–13:00 Group photo

13:00–14:00 Lunch at Lord Elgin Hotel (registered participants and companions)

17:00–20:00 Sections Congress Opening Dinner and Session

 

Reports – Ottawa

 in 2023-August – Ottawa

OpCom Reports

 

Director Director-Elect
Past-Director Secretary
Treasurer V/C Member Activities
V/C Student Activities V/C Technical Activities

Committee Reports

 

 

 

Action for Industry  (AfI) History Activities Coordinator  (HA) Region 8 News (R8News)
Awards & Recognition Committee  (A&RC) Humanitarian Activities Committee  (HuA) Section Vitality and Development
Chapter Coordination Committee  (ChCC) Life Member Coordinator  (LM) Strategic Planning
Conference Coordination Committee  (CoCC) Membership Development Committee  (MDC) Women in Engineering Coordinator  (WIE)
Diversity, Equity and Inclusion Nominations and Appointments Committee Young Professionals
Electronic Communications Coordinator (ECC) Professional and Educational Activities Committee  (PEAC) AdHoc IEEE R8 on Climate Change
Entrepreneurship Committee Publications and Communications Committee  (PnC) AdHoc Standards coordination
AdHoc Careers New Initiative AdHoc Engineering Projects in Community Service (EPICS) AdHoc R8 Website

Section Reports

 

Algeria Section Iraq Section Romania Section
Austria Section Iran Section Russia Section
Bahrain Section Israel Section Russia (Northwest) Section
Belarus Section Italy Section Russia (Siberia) Section
Benelux Section Jordan Section Saudi Arabia (East) Section
Bosnia and Herzegovina Section Kenya Section Saudi Arabia (West) Section
Bulgaria Section Kuwait Section Serbia And Montenegro Section
Croatia Section Latvia Section Slovenia Section
Cyprus Section Lebanon Section South Africa Section
Czechoslovakia Section Lithuania Section Spain Section
Denmark Section Malta Section Sweden Section
Egypt Section Mauritius Section Switzerland Section
Estonia Section Morocco Section Tunisia Section
Finland Section Nigeria Section Turkey Section
France Section North Macedonia Section Uganda Section
Germany Section Norway Section UK and Ireland Section
Ghana Section Oman Section Ukraine Section
Greece Section Poland Section United Arab Emirates Section
Hungary Section Portugal Section Zambia Section
Iceland Section Qatar Section

Sub-Section Reports

 

 

Burkina Faso Kazakhstan Subsection Yemen
Ethiopia Tanzania

 

Report Templates

Local Student Paper Contest Events Program

 in Announcements / Latest News and Updates / R8 SAC Programs for Sections / R8 SAC Programs for Student Branches / Student Paper Contest (SPC)

Introduction

The IEEE Region 8 Student Activities Committee is announcing the Local Student Paper Contest Events Program. This program calls for section student activities and student branch leaders to submit their own version of a local student paper contest and get the chance to showcase their papers on the Regional Student Paper Contest.

 

This is the first Call for proposals and there will be an additional two, in June and September. Please keep in mind that the total budget of the program is limited and that funds will be allocated according to the principle: of “first come, first served”.

 

Important Dates

  • Deadline for the submission of the proposal: May 20, 2023
  • Announcement on the funding decision: 2-3 weeks after the proposal submission deadline
  • Event Implementation: June – November 2023 (please plan November 23 as the last date for implementation because of the R8 SPC deadline, December 1)
  • Reporting Submission: by November 30, 2023
  • Funding Release: December 2023

 

Goals

 

The program aims to:

  • Giving incentives to IEEE Region 8 Sections and Student Branches for establishing local student paper contests;
  • Provide an opportunity for students to showcase their technical skills;
  • Promote Regional Student Paper Contest, as well as increase awareness and participation.

 

Rules

 

The program rules are the following:

  • Applicants to this program can be either Sections or Student Branches;
  • The application should include an endorsement letter:
    • For Sections, only Section Chair, SSAC or SSR can provide an endorsement;
    • For Student Branches, only Student Branch Chair or Counselor can provide an endorsement.
  • Participants should be students affiliated with the organizing OU;
  • The local SPC papers cannot get published in conference proceedings with ISBN;
  • The local contest should follow the rules of R8 SPC;
  • The finalist’s papers of these local events have to be submitted in the Regional Student Paper Contest:
    • 1 finalist for OUs with less than 100 student members;
    • 2 finalists for OUs with 100 – 199 student members;
    • 3 finalists for OUs with more than 200 student members.
    • Note: Student members include both Student Member Grade and Graduate Student Member Grade.

 

Submissions

 

The proposal shall contain the following information:

  • Summary of the proposal (max. 250 words)
  • Description of the Local Student Paper Contest
  • Proposed Title, Date, Venue and Organizing Team
  • Preliminary Budget
  • Suggested Program and Time Schedule
  • Goals and KPIs
    • Provide a short timeframe with milestones
    • The event should be organized within the year of approval and in any case before the R8 SPC deadline for submissions

The submission shall:

  • be a maximum of 6 pages (without endorsement letter);
  • be in Times new roman font and 11 font size;
  • be submitted in pdf format;
  • include as an attachment the endorsement letter.

 

Judging

 

Proposals will be judged from R8 SAC in the following areas:

  • Solid content and Planning;
  • Alignment with program goals.

 

Funding

 

The entries which exceed the minimum standards will receive up to 300$ per Student Branch or up to 500$ per Section to be used as secured funding. The funding will be sent to the (parent) Section’s bank account after the submission and evaluation of the final report. The funding does not cover virtual platforms costs and covers up to 80% of the total budget. Funding Eligibility Criteria and Outcome Reporting Rules are applied to this program.

 

Apply Now!

Application Form: Submit your Application HERE

Call for Proposals – IEEE Region 8 Student and Young Professional Congress 2024

 in Announcements / News

 

We are thrilled to announce the call for proposals for the IEEE Region 8 Student and Young Professional Congresses 2024.

 

R8 SYP congress is by far, the biggest IEEE event for students and young professionals in Region 8!

 

During this event, more than three hundred participants come together for five days to develop their skills, enhance their knowledge, expand their network, socialize with others from a variety of cultural backgrounds and have a lot of fun!

 

Therefore, we (R8 Student Activities Committee and the R8 Young Professionals Committee) are delighted to invite proposals for hosting the upcoming IEEE R8 Student and Young Professional Congress 2024.

Many students regard the SYP Congress as the highlight of their IEEE experience, so if you would like to host this prestigious event in your University in the summer of 2024, this is your chance to take on this challenge!

 

 

 

Writing of a Proposal

 

To nominate your IEEE Student Branch to host the next SYP Congress, you must submit a proposal document to us, explaining how your IEEE team will facilitate this event and some ideas for the event program. Suggestions for a well-prepared proposal include:

  • Demonstrate that you have an enthusiastic team that is experienced enough for the task and have ideally participated in a previous edition of the Congress.
    • Collaborate with your local IEEE Section officers, local Young Professionals and Women in Engineering affinity groups, Humanitarian Activities Committees, etc.
  • Show that you have the infrastructure within your chosen city to host the event, which includes:
    • Attendee accommodation
    • Transportation and travel options
    • Catering (keep in mind diverse dietary needs)
    • Facilities for hosting workshops, panel sessions, plenary sessions, and networking
    • Facilities for social events
    • Reliable internet connection
  • Present and showcase your chosen city and suggest tours and/or cultural activities.
  • Include a preliminary five-day schedule and a budget estimation.
  • Show innovation and creativity!

For full details and advice on how to organize a Student and Young Professional Congress in your University, please download and read The SYP Congress Manual.

 

How to Apply

 

The nomination is a multi-stage process.

 

1st Stage

First, a two-page proposal shall be submitted to us, before May 15th, 2023. This proposal should include essential items such as: the date, location, team members, why you should be selected, student branch background and experience, ideas for the program, etc. Based on this first-stage proposal, we will provide valuable feedback and suggestions for the next phase. This stage is mandatory to submit your final proposal.

 

Please submit the first proposal by selecting “first stage proposal” on the form.

 

2nd Stage

 

The final proposal shall be submitted by June 15th, 2023. This proposal should be less than 25 pages in length and will be used to fully evaluate the ability of the candidates to host the IEEE R8 SYP Congress 2024. Don’t forget to involve your Section Chair in the process since they will be vital in case you are selected. The final decision regarding the host of the SYP Congress will be announced during the Region 8 Sections Congress, on August 11th.

 

Please submit the second proposal by selecting “second stage proposal” on the FORM.

 

History

 

The Region 8 Student and Young Professional Congress has been hosted in a wide variety of Sections in the past. We equally welcome applications from new and previous hosting countries, so this is an exceptional opportunity for you to step up and showcase your team’s talents!

 

Start your application now and bring the SYP 2024 to your members!

 

If you have any questions or require further information, please do not hesitate to contact us via the same email. We look forward to hearing from you!

 

 

Previous Editions: 

2022 | Tunis, Tunisia

2020 | Virtual SYP

2018 | Porto, Portugal

2016 | Regensburg, Germany

2014 | Krakow, Poland

2012 | Madrid, Spain

2010 | Leuven, Belgium

2008 | London, UK

2006 | Paris, France

2004 | Passau, Germany

2002 | Cairo, Egypt

2000 | Eindhoven, Netherlands

1998 | Istanbul, Turkey