Conference Coordination

IEEE Region 8 Related Conferences

IEEE R8 Flagship Conferences

Region 8 itself hosts and financially co-sponsors several conferences which are part of a series (the flagship conferences).

  • EUROCON – held in a European Section
  • MELECON – held in one of the Mediterranean Sections
  • AFRICON – held in an African Section
  • HISTELCON – about history of electrical technologies, held anywhere in R8
  • ENERGYCON – about energy topics, held anywhere in R8

IEEE R8 Technically Co-Sponsored Conferences

Apart from the Flaghip Conferences Region 8 technically co-sponsors many conferences in several locations in the area of R8. A list can be found in the IEEE R8 calendar.

The location of recent and upcoming R8 Flagship Conferences

… can be looked up here.

Topics of Flagship Conferences


Information and Communication Technology: Internet Services and Applications, Future Internet, Wireless and Mobile Communications, Network Convergence, Multimedia Communication Systems, Quality of Service and Quality of Experience, High Performance Networking, Optical Systems and Networks, Network Design and Optimization of Communication Systems, Network Performance Evaluation, Multiagent Systems, Intelligent Systems, Sensor Networks, Distributed Embedded Systems, Software Engineering, Cloud Computing, Security

Circuits and Systems for Signal Processing: Analog and Mixed Circuits, RF Circuits, Low Power Circuits, VLSI Circuits and Systems, Device and Circuit Modeling, Design for Testability, Distributed Circuits, Reconfigurable Architectures, High Level Synthesis, Hardware and Software Co-design, Signal, Image and Video Processing and Analysis, Pattern Recognition, Multimedia, Distance Learning, Sensors and Transducers, MEMS, Biomedical Systems, Human-Computer Interaction, Robotics, Neural Networks, Fuzzy Logic

Power Resources and Systems: Power System Planning and Management, Power System Modeling and Simulation, Control Methods and Real Time Operation, Power System Operation and Control, Modern Technology and Computation Techniques, Transmission and Distribution systems, High Voltage Engineering, Distributed Generation, Smart Grid Policies, Regulatory Issues and Standards, Renewable Energy Sources and Technologies, Hydrogen, Fuel Cells, Energy Carriers and Storage, Deregulation and Electric Power Market, Power Quality, Electric Machines and Electric Vehicles, Electricity Demand, Smart Grid and Smart Energy Systems, Energy and Environment, Sustainable Development, Transition Towards a Low Carbon Energy System, Smart Cities and Energy in Buildings: From Efficient Buildings to Smart Cities, Integrated Heating, Cooling and Electricity Systems, Energy and Economy, National Energy Systems and Energy Policy, Energy Planning Tools, Electricity Market Policies, Structures and Rules, Energy Efficiency and Energy Management Systems, End-use Customers, Demand-Side Management, Advanced Metering Infrastructure, Engineering Education


MELECON is a major international forum presenting design methodologies, techniques and experimental results in emerging electro-technologies. MELECON is one of the flagship conferences of the IEEE Region 8 with participants from all over the world. The purpose of this conference is serve as catalyst for the technical exchange between researchers and practitioners from different technological fields including Control Systems, Communication and Information Technology, Mechatronics, Nano- & Micro-Electronics, Electrical Power Systems, and Signal & Image Processing. The technical program includes plenary sessions, regular technical sessions, special sessions, poster sessions and tutorials.


AFRICON is an IEEE Region 8 flagship conference on the African continent. Topics cover the full area of IEEE, e.g., Communications, Networks, Electronics, Energy, Mobile Computing, Cloud Computing, Software, Engineering, Nanotechnology, and E-learning


HISTELCON aims to increase the understanding of the origins and of the early developments of electrical technologies – in particular of telecommunications. Original and innovative contributions are invited in areas including, but not restricted to:

  • Origins and early developments of electro-technologies
  • Milestones in different fields of electro-technology, both early and modern
  • Scientists and Technologists involved in the above
  • Museum items and educational methods illustrating the above


ENERGYCON is a flagship event of IEEE Region 8 (Europe, Middle East and Africa) held every two years in a different Country. ENERGYCON is an international forum for the exchange of ideas and innovative technologies on Sustainable Generation, Transmission and Distribution, Conversion and Utilization of Electrical Energy. It is also the premier IEEE Region 8 forum for the application of Electronics, Instrumentation, Information and Communication Technology in the Electrical Energy Industry.


Conference Coordination Subcommittee (CoCSC)

The current team




Ljupco Karadzinov
(North Macedonia)
Peter Nagy (Hungary)
Past Chair
Tomislav Capuder

Khaled Mokhtar
(United Arab Emirates)

Robert Bierwolf (The Netherlands), Corresponding member

Boris Dumnic (Serbia), Corresponding member

Vikass Monebhurrun (France), Corresponding member

The objective of Conference Coordination Subcommittee (CoCSC) is to facilitate effective and timely conference planning and execution in the Region.
For more information – refer to the Region 8 Governing Documents.
See linkage diagram (CoCSC – the wider IEEE: R8_TA_relations_higher_committees_v1)


New IEEE-Branded Video Conferencing Virtual Backgrounds
Since many IEEE activities are now being conducted virtually, you may want to use the new series of IEEE-branded virtual backgrounds for your upcoming virtual conference. The 10 tech-inspired virtual background images are designed for video conferencing tools, including Zoom, Microsoft Teams, Skype, and On24. View and download virtual backgrounds, plus instructions on how to upload the background images for meetings.

IEEE MCE and MGA guidelines and support on how to handle conferences during COVID-19 circumstances

Useful information about IEEE Event Cancellation Insurance

Upcoming R8 Flagship Conferences

      • MELECON 2020, 16-18 June 2020, Palermo, Italy. Organized as an electronic virtual conference.
      • ENERGYCON 2020, 13-16 April 2020, Gammarth, Tunisia. Postponed: 28th September to 1st October 2020.
      • EUROCON 2021, 6-8 July 2021, Lviv, Ukraine
      • AFRICON 2021, 13-15 September 2021, Arusha, Tanzania

Looking for IEEE Organizational Unit(s) Candidates
to Organize Future R8 Flagship Conferences

      • ENERGYCON 2022
      • MELECON 2022


Letter of intent: 1 December 2019

Initial bid: 15 January 2020

Final bid: 28 February 2020

Results: after next R8 OpCom meeting


Region 8 Athens meeting poster (March 2018)

Available here as PDF.

Region 8 Malta meeting poster (March 2019)

 Available here as PDF.


Information about conference organization is available here as PDF.

Financial Sponsorship or Technical Co-Sponsorship

Following documents are available for conference organizers asking Region 8 for Financial Sponsorship or Technical Co-Sponsorship:

Region 8 Technical Co-Sponsorship

Conference organizers can request the Technical co-Sponsorship (TCS) of the IEEE Region 8 in order to submit the conference proceedings to IEEE Xplore for publication.
The TCS indicates direct and substantial involvement of the IEEE Region 8 in the technical program of the conference.

To request the TCS of the IEEE Region 8, please fill in the conference application form:

The request / MOU could be approved or declined according to the conference details submitted using the form above.

To approve your TCS request, it is important and necessary to keep the following technical quality conditions:

  1. Plagiarism check of all submitted papers (first and final versions) using
  2. At the minimum, one IEEE Region 8 section and one IEEE Society or one IEEE Local Chapter in the conference topic is involved in the conference program as technical co-sponsor. It is important to explain in the conference form how these units are involved in the program of the conference.
  3. At the minimum, one technical program co-chair is a known IEEE society member (according to his/her expertise with IEEE papers publications) who have access to all reviews, participate in the papers acceptance process, and participate in developing the conference program.
  4. At least 2 current or previous IEEE Region 8 committee members are involved in the review process.
  5. Registration fees must include reduced fees for IEEE members: a minimum of 10%.

Important Notes:

  1. The dates should not conflict with other IEEE Region 8 conferences in related field.
  2. The quality report and the conference proceedings should be submitted within 30 days to the conference coordinator in Region 8.
  3. The conference organizers should offer free registration fees for at least two IEEE student members. These two students could help in the local arrangement issues.
  4. An IEEE booth should be organized in the conference venue.
  5. The IEEE Region 8 may cancel the approved MOU at any time if the technical quality issues are not considered.
  6. The IEEE Region 8 is committed to approve or decline the TCS request within one month.

Changes for MGA Technically Co-Sponsored Conferences (TCS): [NEW 2018]

In 2015, the IEEE Board of Directors adopted a motion to recover some of the costs incurred in supporting technically co-sponsored conferences (TCS) and publication of their papers in the IEEE Xplore Digital Library.

In January 2016, recovery of these costs began for all Society/Technical Council technically co-sponsored conferences. The IEEE Meetings, Conferences and Events (MCE) team developed and deployed procedures to collect these expenses during the conference application process.

Until recently, IEEE Member and Geographic Activities (MGA) had been absorbing the TCS expenses for its geographic units. The MGA Board has now approved a final policy for handling fees for all MGA Geographic Unit technically co-sponsored conferences.

For all conference applications received 1 January 2018 or later, in which an MGA Geographic Unit is a technical co-sponsor and there is no IEEE financial sponsorship, the MGA TCS Fee policy shall apply.

  • This fee will be $1000 per TCS conference, and $15 per paper sent to IEEE Xplore
  • If multiple IEEE Organizational Units (OUs) technically co-sponsor the same conference, the fee will be divided equally between all IEEE sponsors(i.e.: Society, Council, MGA Geographic Units)
  • MGA Geographic Units will have the option to bill the TCS fees directly to the Conference
  • An exception to this general policy – MGA will continue to pay these fees if the external (non-IEEE) financial sponsor has a National Society Agreement with IEEE or has a Sister Society Agreement with one or more of the IEEE Societies
  • Starting 1 March 2018, IEEE MCE will retroactively deploy processes to collect the TCS fees for any conference application with technical co-sponsorship by an MGA Geographic Unit received on or after 1 January 2018

Understanding MGA Technical Co-Sponsorship (TCS) Costs presentation slides [PDF]
Understanding MGA Technical Co-Sponsorship (TCS) Costs webinar playback (requires log in)


Webinars, reports

Next webinars:

IEEE Conference Payments Overview: Learn everything there is to know about making payments for your IEEE conference. We will review the different methods of payment available to your conference, including IEEE Payment Manager, and get guidance to ensure payments are made quickly and efficiently.

30.06.2020 11:00 a.m.(EDT)

30.06.2020 3:00 p.m.(EDT)

Previous webinars:

28.05.2020 Strategic Approach to Plagiarism Screening for IEEE Conferences: Learn more about strategically implementing plagiarism screening using Similarity Check (formerly CrossCheck) for your IEEE conference. Understand the various workflow options and learn the difference between similarity and plagiarism.View Playback
30.04.2019 Conference Publication Submission Process and Electronic IEEE Copyright Form (eCF)
27.10.2018 Conference Financial Responsibilities
27.09.2018 Public Relations Basics for Conferences
28.06.2018 How to Get the  Most Out of Working with IEEE Partners
17.05.2018 The Electronic IEEE Copyright Form (eCF)
28.02.2018 Understanding MGA Technical Co-Sponsorship (TCS) Costs
31.01.2018 Conference Contracting Overview
15.06.2017 Organizando Eventos Dirigidos a Profesionistas Trabajando en la Industria
27.04.2017 CrossCheck plagiarism screening tool
15.03.2017 The role of the conference treasurer
24.02.2017 Expanding your team with local resources
18.01.2017 Working with Organizations that Benefit Your Conference

On-Demand Conference Education Resources Available:

MCE Conference Education provides a comprehensive set of education resources, including 25 eLearning courses plus 28 on-demand webinars on a wide range of conference topics. All courses are available in the IEEE Center for Leadership Excellence (CLE). Conference role-specific learning paths help you gain the knowledge and skills to be successful. Learning paths are provided for: Conference Treasurer, Technical Program Chair, Conference Publications Chair, Event Planning. Conference Education Programs

IEEE Convene




Convening the Conference Community
16-17 July 2020 Copenhagen, Denmark.

IEEE Convene, the annual event for leading scholarly conference organizers around the world, has been canceled because of the COVID-19 pandemic.


IEEE Convene post-event report

August 2018  (PDF, 1.3 MB)

The IEEE Convene (previously IEEE Panel of Conference Organizers (POCO)) is the annual event for leading scholarly conference organizers around the world. IEEE organizes this event to share resources and ideas with all scientific associations and non-profit conference organizers. Convene convenes thought leaders and decision makers to address conference leadership practices, discuss challenges in the conference landscape, envision the future, and launch new conference initiatives.

Region 8 Meeting Interactive Sessions (28 March 2015)

Committee in details

CoCSC Functions

      1. Encourage Region 8 Committees and Sections to develop conferences to meet the specialized interests of their members. Use the accumulated experience of the Region to help ensure early success of such ventures.
      2. Act as the focal point for information about IEEE conferences being scheduled in Region 8.
      3. Periodically review the effectiveness of all conferences sponsored or co-sponsored by Region 8. Recommend improvements as appropriate to the conference leadership, hosting section and associated activities. Suggest new conferences where a need is recognized and suggest termination of conferences no longer needed or posing undue financial liability.
      4. Assist with conference related questions.
      5. Assist in creating the content for Region 8 conferences web pages.
      6. Maintain an awareness of the availability of professional conference management services and suggest the use of such services where appropriate. Give assistance in the negotiation of contracts for service. Review all such contracts where Region 8 might have financial liability and make recommendations to the Region 8 Operating Committee regarding approval of such contracts.
      7. Solicit invitations from Sections in Region 8 to host the flagship R8 conferences in accordance with Region 8 and IEEE Bylaws.
      8. Develop & maintain general guidelines for IEEE Region 8 sponsored conferences to ensure a high quality of the related conferences end products and services, and revise as appropriate.
      9. Make all conference leaders aware of potential schedule conflicts between conferences without undue concern where geography or different technical interests limit the impact of schedule proximity.
      10. Manage the budget of the Conference Committee if R8 is financially liable.
      11. Maintain historical records, and obtain, develop and keep current documentation on Region 8 conferences.
      12. Submit pertinent and timely conference information to the Region 8 Newsletter Editor.
      13. Represent the Region at IEEE Conference workshops and meetings.
      14. Coordinate area and/or region wide conferences offering dates and locations of conferences to avoid overlaps.
      15. Consolidate a list of all technical society conferences with associated information that are coming into Region 8.
      16. Distribute information on Region venues to technical societies.
      17. Cooperate with Region 8 Membership Development Committee and Industry Relation Subcommittee (IRSC).

Region 8 Co-Sponsored Conferences

Go to the IEEE R8 Calendar to have a full list of IEEE conferences in Region 8.

Former CoCSC teams:

2017/2018: Peter Nagy (Hungary, chair), Adel Alimi (Tunisia), Tomislav Capuder (Croatia), Shaun Kaplan (South Africa)
2015/2016: Adel Alimi (Tunisia, chair), Jan Haase (Germany, past chair, Peter Nagy (Hungary)
2013/2014: Jan Haase (Austria, chair), Dirk van Hertem (Benelux), Stefano Zanero (Italy)
2011/2012: Carl Debono (Malta, chair), Karl Gudmundsson (Iceland), Jan Haase (Austria)
2009/2010: Marian Kazmierkovski (Poland, chair), Gerhard Hancke (South Africa), Gerard-André Capolino (France), Baldomir Zajc (Slovenia)
2007/2008: Francisco Sandoval (Spain, chair), Gerhard Hancke (South Africa), Marian Kazmierkovski (Poland), Gerard-André Capolino (France), Peter Farkas (Czechoslovakia, past chair)
2005/2006: Peter Farkas (Czechoslovakia, chair)
2003/2004: Magdalena Salazar Palma (Spain, chair)
2001/2002: Tariq Durrani (UKRI, chair)
1999/2000: Baldomir Zajc (Slovenia, chair)

R8 Flagship Conference Archives

Previous Region 8 Conferences (Proceedings or Conference websites)






SIBIRCON (series discontinued)

Frequently asked questions and guidelines / templates

1. IEEE Region 8 eNotice Service

IEEE Region 8 technically and financially co-sponsored conferences have access to a unique service of sending their conference promotional materials to all IEEE Region 8 members. We call this the IEEE Region 8 eNotice service. To send your message, using the IEEE R8 eNotice service, please make sure you follow the directions below:

      • Before applying for the IEEE Region 8 eNotice service, please make sure your conference is a technically or financially co-sponsored conference of Region 8. Your request will be rejected if you are not co-sponsored by Region 8. Please keep in mind that this rule does not apply to you advertising your conference through Society or Chapter eNotice services, only for using the IEEE Region 8 eNotice service.
      • To send your promotion through the IEEE Region 8 eNotice please go to
      • Make sure your message is clear, understandable and accurate. The IEEE Region 8 ExComm and Conference Coordination Subcommittee maintain the right to reject the message, for example in case of false advertising.
      • We would like to ask you to not exceed the maximum of 3 eNotice messages in total advertising your event, exceptions will only be made for IEEE Region 8 flagship conferences (please see the list of these conferences above).

2. Training material

IEEE Members or Volunteers interested in setting up an IEEE conference in partnership with one or more technical IEEE organizational units (OUs) in Region 8, please refer to the training material:

3. Guidelines and Procedures for Bidding to host IEEE Region 8 Flagship Conferences

4. IEEE Region 8 Conference guidelines and rules (“conference organizer’s handbook”)

5. New GDPR Regulation

The General Data Protection Regulation (GDPR), originating in the European Union, is expected to have far-reaching implications on how organizations, like IEEE, conduct business worldwide, including conferences.

This regulation places new obligations on organizations that market, track, or handle personal data. This legislation goes into effect on 25 May 2018.

IEEE is reviewing policies and business processes that involve personal data and continues to take steps towards compliance.

IEEE aims to ensure that we are able to communicate with our conference related audiences in our volunteer activities in a compliant and efficient manner. One of the key items for compliance is ensuring your current IEEE data is compliant with the GDPR.

Personal data collected without consent of an individual may not be compliant. This means that use of existing lists may no longer be allowed. (Attendee lists, Excel spreadsheets, Listserv, etc.)

IEEE will be providing solutions over the next several weeks and months. In addition, training will be available shortly.

More information is available here: