Conference Coordination


Conference Coordination Subcommittee (CoCSC)

Conferences are among the most important activities in Region 8 because of the important opportunities that they provide, especially for networking in Europe, Africa, and Middle-East. Additionally, an important intellectual property is generated through the Region 8 conferences and published in IEEE Xplore.

 

IEEE Region 8 Conference Coordination SubCommittee (CoCSC) has been running since more than 20 years ago. The CoCSC aims to facilitate the planning, development, implementation, coordination, and to monitor and to provide oversight for Region 8 conferences, conventions and technical events sponsored or cosponsored by Region 8, and liaise with and advise Societies and Technical Councils planning conferences in Region 8.

 

For further details about the IEEE R8 Conference Coordination Subcommittee, please have a look into:

  • Role / Statement of Authority <link>
  • Region 8 Governing documents <link>
  • IEEE Technical Activities organizational chart <link>

 

If you have any questions related to our conferences or would like to know more how to be involved in our activities, please feel free to contact us at conferences.officer@ieeer8.org.

 

2021 Team:

Habib M. Kammoun

(Tunisia)

Chair

Ljupco Karadzinov

(North Macedonia)

Past Chair

Nadezda Kunicina

(Latvia)

Member

Robert Bierwolf

(Benelux)

Member

Ridha Hamila

(Qatar)

Corresponding member

Tiziana Tambosso

(Italy)

Corresponding member

Eric Kuada

(Ghana)

Corresponding member

Albert Lysko

(South Africa)

Corresponding member


Margaretha Eriksson

(Sweden)

Finance AdHoc subcommittee Liaison

 

 

2021 Corresponding members – ex officio:

  • Cecilia Metra, IEEE Conferences Committee
  • Dominique Schreurs, IEEE Conferences Committee
  • Isabel M Trancoso, IEEE Conferences Committee

2021 Section Conference Coordinators:

The IEEE Region 8 Conference Coordination SubCommittee is working closely with the section conference coordinators in order to provide the best service to the community. Click <here> to contact your section conference coordinator and start planning your conference.

 


News

  • March 16, 2021: Conference coordination meeting, as part of the 116th IEEE Region 8 Meeting Series. <slides>

 

COVID-19 circumstances

As the situation is dynamic and the affected areas continue to shift, many conference organizers, professional team members, and participants may have questions. The health and safety of our conference participants and the IEEE team is our top priority; therefore, significant expertise and support is being provided to our communities via the following <link>.

 

Best Practices for Virtual Events Course:

 

 


IEEE Region 8 Flagship Conferences

Region 8 hosts the following flagship conferences:

  • MELECON: biannual (even years), held in one of the Mediterranean Sections
  • ENERGYCON: biannual (even years), about energy topics, held anywhere in R8
  • EUROCON: biannual (odd years), held in a European Section
  • AFRICON: biannual (odd years), held in an African Section
  • HISTELCON: binannual (odd years), about history of electrical technologies, held anywhere in R8

Interested to organize one of the IEEE Region 8 flagship conferences? click <here> for further details.

 

Upcoming R8 Flagship Conferences:

  • July 6-8, 2021, 19th EUROCON, Lviv, Ukraine. Theme: Smart Technologies (submission deadline: May 24, 2021)
  • August 18-20, 2021, 7th HISTELCON, Moscow, Russia. Theme: How computer technologies
    and telecommunication change society and economy (submission deadline: May 1st, 2021)
  • September 13-15, 2021, 15th AFRICON, Arusha, Tanzania. Theme: Contributing to the Industrialisation of Africa through Innovations in Science and Technology (submission deadline: April 16, 2021)
  • December 2-4, 2021, IEEE International Humanitarian Technology Conference (IHTC), Virtual (submission deadline: April 30, 2021)
  • May 9-12, 2022, 7th ENERGYCON, in Riga, Latvia
  • June 14-16, 2022, 21st MELECON, in Palermo, Italy
  • July 6-8, 2023, 20th EUROCON, Torino, Italy
  • September 11-13, 2023, 16th AFRICON, Nairobi, Kenya

IEEE Region 8 Sponsored Conferences

Upcoming R8 Financially Co-sponsored Conferences

 

Upcoming R8 Technically Co-sponsored Conferences


How to apply for IEEE Region 8 Sponsorship

If you would like to apply for the sponsorship of a technical event that you are planning, please refer to the descriptions of our sponsorships. IEEE Region 8 annually supports an appreciable number of conferences, especially located in Europe, Africa, and Middle-East.

 

Please note that using the IEEE Region 8 logo or announcing an IEEE R8 sponsorship of a technical event before applying for sponsorship and obtaining approval from the IEEE R8 Vice-Chair, Technical Activities is strictly forbidden.

 

There exist two main types of sponsorship of conferences:

1. Financial sponsorship or co-sponsorship

In this case, the IEEE R8 is involved in technical, financial, publicity and administrative aspects of the conference. Two cases are possible:

  • Sole Sponsorship: indicates full and sole R8 involvement in the conference. The R8 accepts complete responsibility for the technical, financial, publicity and administrative aspects of the conference.
  • Co-Sponsorship: indicates a shared involvement (in the technical, financial, publicity and administrative areas of the conference) between the R8 and other entities. These entities are other IEEE Organizational Unit(s) and other “Not-for-Profit” non-IEEE organizations.

2. Technical Co-Sponsorship

In this case, the IEEE R8 is involved solely in the organization of the technical program of the conferences. The R8 has no financial involvement in the conference. Technical co-sponsorship may or may not include proceedings acquisition for IEEE Xplore.

Important Notes:

  • The relationship between sponsoring organizations must be explicitly defined in the Memorandum of Understanding (MOU), signed following the submission of the IEEE conference application <link>.
  • Conference applications must be submitted before 10 months. Applications received after these deadlines most likely will not be approved.
  • Incomplete applications will be returned without processing.
  • Any revisions to a previously approved budget, deadline extension, program, etc., must be submitted to the conference coordination subcommittee for re-approval.
  • Read more details about Requirements and benefits for IEEE Region 8 Sponsorship <link>.
  • If it will be your first request of IEEE R8 sponsorship, we recommend to contact us at conferences.officer@ieeer8.org before the submission of your conference application.

 

IEEE Meeting & Conference Management (MCE)

IEEE conference services are provided for IEEE sponsored conferences (by IEEE R8 and/or other IEEE units). Numerous services includes:

  • Overall guidance
  • Organiser/OU education and training
  • Identifying and facilitating sponsorship
  • Finance, budgeting, insurance, contract review and approval
  • Banking and credit card processing
  • Memorandums of Understanding (MOUs)
  • Publication of your proceedings
  • Webpage design
  • Marketing your conference
  • Site location, event management, meeting logistics
  • Contract negotiations, food & beverage planning, supplier management

Further details are available in:

 


CoCSC Posters:

Region 8 Athens meeting (March 2018):

 

 

 

Region 8 Malta meeting (March 2019):

  • Information about conference organization is available here as PDF.

 


Former CoCSC teams:

  • 2019/2020: Ljupco Karadzinov (North Macedonia, chair), Peter Nagy (Hungary, past chair), Tomislav Capuder (Croatia), Robert Bierwolf (Beneleux), Khaled Mokhtar (UAE), Vikass Monebhurrun (France), Boris Dumnic (Serbia)
  • 2017/2018: Peter Nagy (Hungary, chair), Adel Alimi (Tunisia), Tomislav Capuder (Croatia), Shaun Kaplan (South Africa)
  • 2015/2016: Adel Alimi (Tunisia, chair), Jan Haase (Germany, past chair), Peter Nagy (Hungary)
  • 2013/2014: Jan Haase (Austria, chair), Dirk van Hertem (Benelux), Stefano Zanero (Italy)
  • 2011/2012: Carl Debono (Malta, chair), Karl Gudmundsson (Iceland), Jan Haase (Austria)
  • 2009/2010: Marian Kazmierkovski (Poland, chair), Gerhard Hancke (South Africa), Gerard-André Capolino (France), Baldomir Zajc (Slovenia)
  • 2007/2008: Francisco Sandoval (Spain, chair), Gerhard Hancke (South Africa), Marian Kazmierkovski (Poland), Gerard-André Capolino (France), Peter Farkas (Czechoslovakia, past chair)
  • 2005/2006: Peter Farkas (Czechoslovakia, chair)
  • 2003/2004: Magdalena Salazar Palma (Spain, chair)
  • 2001/2002: Tariq Durrani (UKRI, chair)
  • 1999/2000: Baldomir Zajc (Slovenia, chair)