In 2015, the IEEE Board of Directors adopted a motion to recover some of the costs incurred in supporting technically co-sponsored conferences (TCS) and publication of their papers in the IEEE Xplore Digital Library.

In January 2016, recovery of these costs began for all Society/Technical Council technically co-sponsored conferences. The IEEE Meetings, Conferences and Events (MCE) team developed and deployed procedures to collect these expenses during the conference application process.

Until recently, IEEE Member and Geographic Activities (MGA) had been absorbing the TCS expenses for its geographic units. The MGA Board has now approved a final policy for handling fees for all MGA Geographic Unit technically co-sponsored conferences.

For all conference applications received 1 January 2018 or later, in which an MGA Geographic Unit is a technical co-sponsor and there is no IEEE financial sponsorship, the MGA TCS Fee policy shall apply.

• This fee will be $1000 per TCS conference, and $15 per paper sent to IEEE Xplore
• If multiple IEEE Organizational Units (OUs) technically co-sponsor the same conference, the fee will be divided equally between all IEEE sponsors (i.e.: Society, Council, MGA Geographic Units)
• MGA Geographic Units will have the option to bill the TCS fees directly to the Conference
• An exception to this general policy – MGA will continue to pay these fees if the external (non-IEEE) financial sponsor has a National Society Agreement with IEEE or has a Sister Society Agreement with one or more of the IEEE Societies
• Starting 1 March 2018, IEEE MCE will retroactively deploy processes to collect the TCS fees for any conference application with technical co-sponsorship by an MGA Geographic Unit received on or after 1 January 2018

Understanding MGA Technical Co-Sponsorship (TCS) Costs presentation slides [PDF]

The General Data Protection Regulation (GDPR), originating in the European Union, is expected to have far-reaching implications on how organizations, like IEEE, conduct business worldwide, including conferences.

This regulation places new obligations on organizations that market, track, or handle personal data. This legislation goes into effect on 25 May 2018.

IEEE is reviewing policies and business processes that involve personal data and continues to take steps towards compliance.

IEEE aims to ensure that we are able to communicate with our conference related audiences in our volunteer activities in a compliant and efficient manner. One of the key items for compliance is ensuring your current IEEE data is compliant with the GDPR.

Personal data collected without consent of an individual may not be compliant. This means that use of existing lists may no longer be allowed. (Attendee lists, Excel spreadsheets, Listserv, etc.)

IEEE will be providing solutions over the next several weeks and months. In addition, training will be available shortly.

More information is available here: http://sites.ieee.org/gdpr/

The IEEE Region 1 Student Conference (StuCon) is the premier annual event where all student branches from the eight states of IEEE Region 1 (Northeastern US) meet to discuss mutual challenges and compete in regional competitions.
The conference objective is to encourage lively student engagement and provide opportunities for students to network and learn from other students from across Region 1, while applying practical engineering knowledge in the various competitions. StuCon also provides a great opportunity for student members to network with Industry Professionals and IEEE Leaders.

Conference Highlights:

• Undergraduate Student Paper Contest
• Regional MicroMouse Competition
• Student Ethics Competition
• Fri-Sat Hackathon
• MicroMouse Workshop for Newbies and Pros
• Sunday Drones Workshop
• Awards Ceremony and Dinner
• Networking Opportunities
• Meet IEEE Leaders and Industry Professionals

IEEE Region 1 Student Conference (StuCon) Flyer

To submit a paper for the Undergraduate Student Paper Contest or to register for other Competitions, follow the directions on the conference Hotel and Conference Registration Page at:

https://meetings.vtools.ieee.org/m/49075

Hotel Registration Deadline: March 7, 2018
Conference Registration Deadline: March 15, 2018

More: http://www.energycon2018.

Depending on the country in which you live, you may be eligible to select an electronic membership option which significantly lowers the cost of IEEE membership dues. Electronic membership means that you will not receive a paper membership card, or paper copies of publications. You will have access to a PDF file in your IEEE Account that contains your membership card and membership materials. All publications will be delivered to you electronically, and can be accessed with your IEEE Account through IEEE Xplore.

All IEEE membership benefits otherwise remain the same. Your years of service, member grade, and grade elevation eligibility are not affected. Electronic membership offers you reduced membership dues depending on the country in which you live. There are 150 countries in Europe, Middle East, Africa and Asia that qualify. In most of these countries, electronic membership costs US$81-US$90. In 31 countries with extremely low incomes, IEEE membership dues are US$27. Professional members residing in eligible countries will see the electronic membership option automatically when they join or renew their IEEE membership.

See if you qualify for electronic membership.