Tips for contributors

Want to write for us? Here’s how…

We welcome your contributions to IEEE Region 8 News. Use the information on this page to help you prepare and submit articles for inclusion in the newsletter.

Section / Chapter / Branch / conference reports

These reports are the lifeblood of IEEE Region 8 News, keeping members all over the Region up to date with what you’re up to. However, to make sure we can fit all the reports into each issue, it helps if they are brief and to the point.

An ideal Section / Chapter/ Branch report should be between 200 and 300 words. That’s not very long – in most cases that’s only a few sentences! Here are some tips on how to keep your reports concise:

  • Always begin the article with your biggest news
  • Concentrate on your most successful recent events only
  • Include dates, locations and numbers of attendees
  • State the name of your Section / Chapter / Branch / conference clearly
  • Don’t waste words on non-essential detail (such as describing the menu for a dinner event)
  • Avoid long lists of ‘thank you’s

In other words, just try to stick to key facts, and avoid exposition. Also be wary of redundant sentences such as “The lecture was very well received by the audience” or “The students thanked Professor Xxxxxxx for taking the time to visit the faculty”. Readers will already assume that a lecture was well received (otherwise you wouldn’t be writing a report about it) and that guest speakers were thanked appropriately! Remember, you only have a limited word count, so make the most of it.

Opinion articles and more

We welcome articles on just about any subject you think might be of interest to IEEE members, including opinion pieces, topical discussions, and book reviews. You might even like to challenge readers with a quiz. Feel free to discuss your idea with the editors before you start writing.

Remember that IEEE Region 8 News has limited space, so don’t try to write more than 600 words for a special article like this. In a newsletter you can dispense with essay style – no need for introductions and conclusions. Instead, get right to the point and say what you want to say.

Photos and captions

We welcome your photos and will make room for them in the newsletter wherever we can. Please write a caption for each picture you submit so that we know who or what it shows.

Photos taken with smartphones are great. Try to get in close to your subject matter and the results will be perfect. Please don’t try to downsample, enhance or correct your images, nor superimpose logos and timestamps: a clean original always produces the best results!

File formats and submission

Send your articles to us at You can attach documents in any file format or just paste your text into the message body. If you are concerned about attaching lots of high-resolution pictures, share them with us via a Google Drive folder, Dropbox, etc or use a free file transfer service such as WeTransfer.

Please also don’t send your photos to us embedded into PDF files, though – this nearly always has the effect of converting, downsampling and blurring them. Embedded into Word docx files is usually fine.

Copy deadlines

The best way of ensuring your reports and articles are timely is to plan ahead according to our copy deadlines. Region 8 News is a quarterly publication, so missing an issue deadline will set you back three months! Also note that our print ‘lead’ times are such that we need to receive your articles TWO MONTHS before the cover date, due to printing and distrubtion to all members around Region8!

Copy deadline
Issue cover date
15 April 2018 June 2018 issue
15 July 2018 September 2018 issue
15 October 2018 December 2018 issue
15 January 2019 March 2019 issue