Monthly Archives: April 2020

Reflection on 5th IEEE Hellenic Student and Young Professionals Congress, November 8-10, 2019

 in YP News

The 5th IEEE Hellenic Student and Young Professional Congress took place at Greece’s City of Thousand Colors, Xanthi! Bring industry and academia together, 5th IEEE Hellenic Student and Young Professional Congress was a three-day event, including four technical speeches, eleven IEEE presentations, eight workshops, one students and young professionals expo, two stands for carrier development, as well as many networking sessions and parallel events. You can find more information at the Congress’ official website https://site.ieee.org/hsyp/.

 

The event was very successful in terms of participation. A total number of 120 participants from student to young professionals and academia and industry representatives from all over Greece and Cyprus took part, with above 20% of them being recent graduates or close to graduation. There were also officers from the IEEE Greece Section and the IEEE Region 8, presenting IEEE activities and external speakers from industry and academia.

 

The IEEE Hellenic SYP Congress was an excellent opportunity for Student Members & Young Professionals from Greece and Cyprus to get together, exchange knowledge, build relationships, share ideas and have a great time. During the event, the student members were introduced to the Young Professionals and already several graduating students expressed their interest to make the transition to the YP.

The program of the event included the presentation of various IEEE activities and initiatives, as well as technical and soft-skills workshops. The Young Professional local activity spanned into two days. On the first day (November 9th), a presentation of the YPs program was held followed by related workshops. On that evening, a networking session in the form of a formal dinner took place. On the following day (November 10th), a live Q&A session was realized, followed by the IEEE Region 8 Entrepreneurship Initiative Greece Section Semi-Finals Start-Up Pitch. There was also a networking event where scientists from both academia and the industry, as well as IEEE student members and YPs were brought together.

 

In the end, the overall feedback during the event was very positive, appreciation of the event being mostly excellent and ranging all its aspects from good to excellent, characterizing it as the best SYP event attended. Additionally, after the event we promoted to our participants the survey, created by the Young Professionals. The results obtain where very much in line with the comments gather throughout the event itself and mentioned above.

 

by Ana Inês Inácio

 

Reflection on Central European Student and Young Professionals Congress, July 2-4, 2019

 in YP News

Have you ever heard about the famous music festival EXIT? No? But for sure you heard about the famous EUROCON conference and even more famous Central European Student and Young Professionals Congress! How about that in 2019 all the three events were organised in the same city, in a single hot July week of crowded young people? That beautiful city was Novi Sad in Serbia, strongly argumenting the given title of youth capital of 2019.

 

The 18th edition of EUROCON was held from 1st to 4th July and in parallel, 5th edition of CEuSYP was held between 2nd and 4th of July. IEEE Serbia and Montenegro Section was the organiser of EUROCON and IEEE Student Branch Novi Sad was the organiser of CEuSYP. With 108 participants, this edition of CEuSYP was one of the most attended editions. Participants had an opportunity to attend more than 20 different workshops on different technical and soft skills topics, as well as lectures from EUROCON keynote speakers. The first evening of the Congress was IEEE Young Professional & Women in Engineering Meet Up at EUROCON, joined as a part of Multicultural evening for CEuSYP participants. While spending time at the beach, everyone had a unique opportunity to enjoy delicious food from all around Europe and meet each other in a more relaxing environment. Gala dinner was organised on the second night of CEuSYP where participants from both events had a chance to continue networking and exchange knowledge and ideas.

 

After there days of learning about IEEE and technology, the week was not finished yet. One of the most famous music festivals in Europe, EXIT was started on the 4th of July. Many participants use the chance to visit this, so familiar faces with official CEuSYP T-shirt or EUROCON bag could have been seen mingling everywhere among thousands of people on iconic Petrovaradin fortress.

 

by Almedin Kavaz

 

 

 

New Initiatives Rules – Important

 in R8 SAC Programs for Sections / R8 SAC Programs for Student Branches

The initiative you are applying with either the SYP, Leadership Camp, Officer Meetup, or Booster Program to the IEEE Region 8 SAC needs to respect and adhere with the conditions stated below in order to be eligible for the funding

NB: Please also note that the funding amount can only be granted after the approval of the submission, the realization of the event and the submission of the required items listed below after the event.

Funding Eligibility Criteria

  • No funding is provided for virtual platforms, COVID tests, Visa applications, and international flights;
  • Travel funding is only accepted for domestic travels;
  • If no deadline is set for the program, the funding request should be submitted at least 4 weeks before the event is scheduled to take place;
  • Should your funding be initially approved, you will have to submit the outcome report after the event takes place;
    • Please be aware that funding is issued only after the event takes place and the required outcome reporting are received, initial approval does not necessarily mean that you will get the funds requested.
  • Outcome report must be submitted within thirty days (30) after the conclusion of the activity with all requested details including the use of funds;
  • Be aware that the committee issue funding at their next scheduled meeting usually once per month;
  • Approved amount of funds may be lower/different from the requested amount due to content of application or outcome report;
  • The committee reserves the right to request documentation to prove the costs of events before approving for funding;
  • Initial funding per program may be provided only once per OU per year;
  • Please itemize all expenses in US dollars only (please do not use local currency in the proposal);
  • If an outcome report is not received, future requests for one year will not be reviewed and/or awarded;
  • The outcome report may be published in R8 channels.

Outcome Reports

If your event funding has been approved, you should submit the necessary outcome reporting. These materials should be submitted within 30 days after the event takes place. OUs that fail to submit the required outcome report within 30 days after the event took place will not receive any event funding. An outcome reporting submission can lead to future requests for one year not be reviewed and/or awarded.

 

The required materials include:

  • Detailed report of the event:
    • Description of the event and its outcomes;
    • Number of attendees (divided according to IEEE and non-IEEE members);
    • Impact of the event (presence of any significant participants/speakers, partnerships or collaborations with other IEEE organizational units or Industry, and reach on social media – including posts, amount of views and number of unique engagements).
  • Final budget:
    • Please include both the tentative budget and the actual spendings, either on separate spreadsheets, or side by side, for comparison purposes.
  • Attendance report:
    • Full name of participants (first name, last name);
    • Email;
    • Section and Student Branch (if applicable);
    • If they are an IEEE member or not;
    • This information is covered by the IEEE Privacy Policy.
  • Photos or videos from the event:
    • Remember to get approval in advance from the pictured participants;
    • It is strongly recommended to include IEEE logo and IEEE R8 SAC logo in the photos;
    • It is recommended to include a group photo with all the participants and photos with promotional materials of the event (flags, roll-up banners, posters, etc);
    • It is recommended to submit an event poster with all information of the event as well as photos and all the supporting units logos.
  • Copies of all advertising materials used (flyers, posters, email invitations etc.);
  • Link to the vTools event report for this event.