Monthly Archives: December 2021

Keep in mind

Work closely with your Student Branch and its sub-units

• As a Chapter Chair of your Student Branch, you will work closely with your Student Branch Chair and other leaders in your Branch and Section in carrying out activities. 
• There may be more than one Student Branch Chapter in your Student Branch, so try to interact and work with them to expand your activities.

Your Society is your second half

• The Student Branch Chapter is also a subset of the related Technical Society or Council (e.g., the Communications Chapter relates to the IEEE Communications Society). So, take the advantage of this.
• That Society is a source of financial support, programs, and other information to enhance your Student Branch Chapter activities.

Establish connections with your Section

• Keep in touch with the SB chapters in other Universities and with the SSAC and SSR in your Section.
• Keep in touch with the chapter committee in your Section.

Things not to miss from the MGA Operations Manual

Management

• A Student Branch Chapter functions in a manner similar to a committee of the Student Branch.
• The responsibility for Student Branch Chapter management rests with the Executive Committee (ExCom) of the Branch.

Officers

• The Student Branch Chapter members shall elect a Student Branch Chapter Chair and any other officers deemed necessary for its successful operation in accordance with the Branch constitution.
• Each Student Branch Chapter Chair shall serve as an ex-officio member of the Branch ExCom in coordinating and planning activities and programs.

Participation and Financials

• All Student Branch members shall be advised of all meetings held under the auspices of the Branch including those organized by a Student Branch Chapter.
• IEEE shall rebate to each such Branch, in good standing, US$2.00 per Student Branch member and an additional US$1.00 per Student Branch Chapter member based on membership count as of 31 December each year, this membership count shall include those students who joined and upgraded during the calendar year.

How to keep your SB Chapter status according to MGA

1. Maintaining membership of not fewer than five (5) IEEE members of Student Member or Graduate Student Member grade.
2. Holding not less than two (2) technical meetings per year.
   • These events/meetings must be reported on vTools Events.
3. Maintaining a level of activity acceptable to the Society President, the Region Director, and the Region Student Activities Committee Chair.

Resources to support your SB Chapter

• Chapter chapters now have access to IEEE OU Analytics.
  • IEEE OU Analytics is the tool for SBC Chairs access to their SBC member data. It is available ONLY to authorized IEEE volunteers, which in case of a SBC are the SBC Chair and the SB Chair.
• Check IEEE CLE (Center for Leadership Excellence) for Student Branch Chapter Chair resources:
  • Training program
  • Role description
  • Action plan

A. Request a Functional Email Alias for your SB

You can request a SB email alias that forwards to an individual using this registration form. For example, [email protected] is an example Student Branch alias that forwards to the respective Student Branch counselor.

Student Branch standard format is [email protected] or [email protected] for a Student Branch Chapter.  Include the school name, abbreviated as necessary, and the society code for chapters.  (There is a 15-character limit.)

B. Request Web Hosting for your SB website 

You can request hosting for a wordpress-based website for your Student Branch using this registration form. This service is intended to meet the needs of IEEE Organizational Units that want to develop, create and maintain their own websites on an IEEE host. The general philosophy is that posting Organizational Units will be responsible for their contents, their maintenance and their conformance to IEEE policy.

C. Send massive emails and newsletters to your SB members

vTools eNotice is an electronic newsletter subscription service that has been developed for IEEE organizational units to facilitate email distribution of newsletters, meeting notices, social events and IEEE conference materials. IEEE organizational units using this service are strongly encouraged to limit emailings to one per week. Please note that the emails are sent only to the registered IEEE members of your Student Branch.

D. Organize your elections with vTools Voting

vTools Voting enables online officer elections for sections/chapters/affinity groups. Electronic ballots give members an option to submit votes in their officer elections online.

E. Membership Validator

IEEE Membership Validator is an online utility that allows volunteers and staff to easily and securely check IEEE member status, grade, and society memberships and offer discounts available exclusively to IEEE members. Information can be looked up by either a member number or a member’s primary email address.

F. OU Analytics

IEEE OU Analytics is the visual business intelligence tool for volunteer access to member data. With this tool you can have access to the registered IEEE members list of your Student Branch.

G. Membership Development Materials

Various IEEE membership development materials are available to support your recruitment efforts. Materials include membership and program brochures, promotional posters, tabletop displays, information sheets, and limited amounts of giveaways. You can access the respective page for detailed information.

Notes: Account credentials for the ordering portal are provided to Student Branch Chairs upon request. Normally international orders require 4 weeks lead time. A minimum of 30 days is required prior to placing a new order.

* The most of the tools above are available only for the Student Branch Chairs.