Electronic Communications Coordinator

WebEx and Teleconference as a way of hosting IEEE Section events

Many IEEE sections in our region are geographically large.
Starting 2011, IEEE Region 8 has hosted a number of WebEx events (“Webinars”).
This service is available at no cost for IEEE Section events.

We are sharing some steps for this:

  1.  Setup a regular event using IEEE vTools: https://meetings.vtools.ieee.org/main/login
    Enabling the “registration” link assists to keep track of who may be your attendees!
  2. Promote your event!
    Use either your own SAMIEEE mailing lists, or use IEEE e-Notice.
    Social media, such as Facebook Groups, Google Plus, etc can be a great way to promote your event!
  3. At least five (5) working days in advance of your event, request a WebEx event setup:
    – Your request will be processed by the IEEE Member and Geographic Activities (MGA) Information Management team ([email protected])
    – If you’ve selected the teleconference option, you’ll also get the process to setup your audio. In case you’re in a country which does not have a toll-free, you could consider using Skype or Google Phone to reach the US toll-free number.
    – Remember to send out the WebEx event link, conference code & link for global toll-free numbers to your participants.
    – – This could also serve as a meeting reminder!
  4. During your event, you can record the WebEx session! For more information, see:
  5. Following your event, remember to submit a “L-31” report (using vTools) & also submit a short article to Region 8 news or other media!
    (Steps 1-2 could be skipped if you want to setup a WebEx event for smaller meeting, e.g. Section ExCom meeting).

Best with your Webinars!


Saurabh Sinha, [email protected]
2011/2 Vice-Chair for Technical Activities

SAMIEEE Training Invitation

IEEE recently launched the new IEEE Business Platform (IBP).  The final phase of the IBP launch is to upgrade SAMIEEE.  The new version of SAMIEEE will be available on 16 April 2012.  

With this upgrade, some of the SAMIEEE menus and options will change, but much of the basic functionality will remain the same.    See a presentation on what’s coming with the SAMIEEE upgrade on the SAMIEEE web page at http://www.ieee.org/samieee.  

In order to prepare you for this upgrade, we will be offering training for all users.  Training will be offered in two ways:  
–  Online, instructor led, training using web conferences (1 hour)  
–  Online video tutorials (Available 16 April 2012)  

The dates for the initial web conferences are listed below and are targeted to existing users transitioning to the new version.   Web conference details are attached at the bottom of this message.  

Training Dates  
–  Tuesday 10 April 2012, 10:00 am EDT,  UTC/GMT -4 hours  
–  Wednesday 11 April 2012, 10:00 am EDT, UTC/GMT -4 hours  
–  Thursday 12 April 2012, 10:00 am EDT, UTC/GMT -4 hours

Mark your calendars!  To be sure you arrive at the correct time, please refer to http://www.timeanddate.com/worldclock/  for time zone questions.  

More classes will be offered during the weeks of 16 and 23 April and will include classes for new users.  A schedule will be posted to the SAMIEEE web page shortly.

Please note the current version of SAMIEEE will continue to be available until 16 April.  However, the data has not been refreshed since 28 March.  Data will not be refreshed until the update is complete on 16 April and the new version is launched.