2015-October – Ljubljana

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2015-October – Ljubljana

 in 2015-October – Ljubljana

This page contains information about the 105th IEEE Region 8 Committee Meeting to be held at the Grand Union Hotel in Ljubljana on 10-11 of October 2015.

• Saturday Presentations
• Sunday Presentations
• IEEE - Who we are. Video
• Video for Monaco
• Mind the Gap – Presentation

 

• Agenda Book
• Unapproved Minutes from Limassol
• IEEE in 2030 (short)
• IEEE in 2030 (Extended)
• Travel Advisory
• Tourist Information
• Visa Information

OpCom Reports

Director (Costas Stasopoulos)
Past-Director (Martin Bastiaans)	Secretary (Christian Schmid)
Treasurer (Brian Harrington)	V/C Member Activities (Dusanka Boskovic)
V/C Student Activities (Mona Ghassemian)	V/C Technical Activities (Igor Kuzle)

Subcommittee Reports

Action for Industry (AfI)	History Activities Coordinator (HA)	Section Vitality Coordinator (SVC)
Awards & Recognition Subcommittee (A&RSC)	Life Member Coordinator (LM)	Standards Coordinator  (StC)
Chapter Coordination Subcommittee (ChCSC)	Membership Development Subcommittee (MDSC)	Strategic Planning
Conference Coordination SubCommittee (CoCSC)	Nominations and Appointments Subcommittee	Voluntary Contribution Fund Coordinator (VCF)
Educational Activities SubCommittee (EASC)	Professional Activities Subcommittee (PASC)	Women in Engineering Coordinator (WIE)
Electronic Communications Coordinator (ECC)	Region 8 News (R8News)	Young Professionals Subcommittee (YP)

Section Reports

Austria Section	Germany Section	Lithuania Section	Saudi Arabia (East) Section
Bahrain Section	Ghana Section	Malta Section	Saudi Arabia (West) Section
Belarus Section	Greece Section	Morocco Section	Serbia And Montenegro Section
Benelux Section	Hungary Section	Nigeria Section	Slovenia Section
Bosnia and Herzegovina Section	Iceland Section	Norway Section	South Africa Section
Bulgaria Section	Iran Section	Oman Section	Spain Section
Croatia Section	Iraq Section	Poland Section	Sweden Section
Cyprus Section	Israel Section	Portugal Section	Switzerland Section
Czechoslovakia Section	Italy Section	Qatar Section	Tunisia Section
Denmark Section	Jordan Section	Republic of Macedonia Section	Turkey Section
Egypt Section	Kenya Section	Romania Section	UK and Ireland Section
Estonia Section	Kuwait Section	Russia Section	Ukraine Section
Finland Section	Latvia Section	Russia (Northwest) Section	United Arab Emirates Section
France Section	Lebanon Section	Russia (Siberia) Section	Zambia Section

Motions

• Approval of the minutes of the 104th Region 8 Committee meeting
• Approval of the Elevation of the IEEE Algeria Subsection to the Algeria Section
• Approval of the IEEE Uganda Subsection formation
• Dissolution of the Jubail Subsection
• Dissolution of the Riyadh Subsection
• Dissolution of the Sfax Subsection

Reimbursement

• download the reimbursement form: IEEE R8 Expense Sheet (January 2015 V12)
• download the reimbursement guidelines: Region 8 Reimbursement Policy BH2

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Meeting Schedule

 in 2015-October – Ljubljana

105th IEEE Region 8 Committee Meeting Overview
(subject to change)
	Friday, 9.10.2015				Saturday, 10.10.15	Sunday, 11.10.15
Start Time	Room1	Room 2	Room 3	Room 4	Main room	Main room
8:00	IEEE R8 YP Meeting	Chapter Coordination Meeting	IEEE R8 SAC Meeting	Strategic Planning Meeting	R8 Committee Meeting	R8 Committee Meeting
8:30
9:00
9:30
10:00
10:30
11:00
11:30
12:00
12:30	Lunch				Lunch
13:00
13:30	Industry Ambassador Meeting	Chapter Coordination Meeting	IEEE R8 YP Meeting & IEEE R8 SAC Meeting	Section Vitality	Interactive Session	Lunch
14:00
14:30
15:00
15:30
16:00					Break
16:30
17:00	Break, Registration				Social Event and Gala Dinner
17:15
17:30
18:00	Slovenia Section Presentation
19:00	Technical Lecture Dr. Mark Plesko, Cosylab Inc.
20:00	Welcome Reception, Dinner and Awards Ceremony (Companions Welcome)

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Meeting Agenda

 in 2015-October – Ljubljana

Friday, 9 October 2015
Time	#	Type	Item	Presenter
17:00		Social	Registration / Refreshments
18:00		Social	Slovenia Section Presentation	Burnik
19:00		Social	Technical Lecture: Large Particle Accelerators for Material Research, Cancer Treatment and Fusion	Dr. Mark Plesko, Cosylab Inc.
19:45		Social	Cocktail Reception
20:15		Social	Dinner and Awards Ceremony	Delimar
Saturday, 10 October 2015
Time	#	Type	Item	Presenter
8:00	101	Procedural	Call to Order	Stasopoulos
8:05	102	Procedural	Roll Call and Introduction of New Officers	Schmid
8:20	103	Procedural	Welcome by Slovenia Section	Burnik
8:25	104	Procedural	Introductory Remarks	Stasopoulos/Schmid
8:30	105	Action	Approval of the Agenda	Stasopoulos
8:35	106	Action	Approval of the Consent Agenda	Stasopoulos
8:40	107	Discussion	Director’s Address	Stasopoulos
9:05	108	Discussion	Member Activities Report	Boskovic
9:50	109	Procedural	Break
10:10	110	Discussion	Technical Activities Report	Kuzle
10:55	111	Discussion	Future R8 Conferences (ENERGYCON, MELECON)	van ‘t Klooster/Antoniou
11:05	112	Discussion	Square Kilometre Array (SKA) Africa	Kaplan
11:10	113	Discussion	Nominations & Appointments	Bastiaans
11:25	114	Discussion	Presentations of Possible Nominees for Director-Elect	Bastiaans
12:05	115	Discussion	Interactive Session Instructions	Stasopoulos/Schmid
12:15	116	Procedural	Recess	Stasopoulos
12:20	117	Social	Group Photo
12:30		Social	Lunch
13:30	201	Procedural	Call to Order	Stasopoulos
13:35	202	Discussion	Interactive Session	All
16:15	203	Procedural	Recess	Stasopoulos
17:00		Social	Bus: Hotel to Postojna Cave
18:00		Social	Postojna Cave Tour – Train and Walking
20:00		Social	Dinner at the Postojna Cave Restaurant
22:00		Social	Bus: Postojna Cave to Hotel
22:45		Social	Arrival at the Hotel
Sunday, 11 October 2015
Time	#	Type	Item	Presenter
8:00	301	Procedural	Call to Order and Roll Call	Stasopoulos/Schmid
8:05	302	Discussion	Secretary’s Report	Schmid
8:15	303	Discussion	Treasurer’s Report	Harrington
8:35	304	Discussion	Student Activities Report	Ghassemian
9:15	305	Discussion	Mind the Gap Project	Ghassemian
9:25	306	Action	IEEE Region 8 Vice Chairs	Bastiaans
9:35	307	Action	Region 8 Director-Elect Slate	Bastiaans
10:05	308	Procedural	Break
10:35	309	Discussion	Section Development and Vitality	Szabo/Eriksson
10:55	310	Discussion	Section Financial Reporting	Bolsch/Jastrzebski
11:15	311	Discussion	Chapter Coordination Meeting	Mallat
11:25	312	Discussion	Membership Development Discussion	Sultan/Szabo/Boskovic
11:45	313	Discussion	IEEE Ad Hoc Committee on Engagement in Europe	Delimar
12:00	314	Discussion	Awards & Recognitions	Delimar
12:10	315	Discussion	Nurturing Technical Communities	Piuri
12:25	316	Discussion	Action for Industry	Sinnadurai
12:35	317	Action	Motions	Stasopoulos
12:45	318	Discussion	New Business	Stasopoulos
13:15	319	Info	Next Meeting	Schmid/Amara
13:25	320	Action	Adjournment	Stasopoulos
13:30	321	Social	Lunch
14:30			Lunch ends
Consent Agenda
	401	Action	Approval of the Minutes of the 104th Region 8 Committee meeting
	402	Action	Approval of the Formation of IEEE Algeria Section
	403	Action	Approval of the Formation of IEEE Uganda Subsection
	404	Action	Dissolution of the Jubail Subsection
	405	Action	Dissolution of the Riyadh Subsection
	406	Action	Dissolution of the Sfax Subsection
		Report	Reports

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Visa Information

 in 2015-October – Ljubljana

Official website: http://www.mzz.gov.si/en/travel_and_visa_information/visa_information/

IEEE Slovenia Section contact person: Urban Burnik <[email protected]>

Invitation Letter (Sample)

Letter of guarantee (Local copy retrieved on 2015-07-23, Source: http://www.mzz.gov.si/fileadmin/pageuploads/Konzularne_informacije/vizne_informacije/obrazci/Priloga2.doc)

To issue a letter of guarantee some personal information is needed,  applicants should provide ALL the following information:

1. Name
2. Surname
3. Date of birth
4. Nationality
5. Passport No
6. Address
7. Phone
8. Name and address of the legal Entity/company where the foreigner is employed

The Application form to be prepared by the applicants is located here: http://www.mzz.gov.si/en/travel_and_visa_information/visa_information/application_forms/

Slovenia is a small country and is not having a diplomatic representative in each of R8 countries. A compilation of diplomatic representatives which are authorised to act on behalf of Slovenia in the mentioned countries can be found here: Slovenia diplomatic representatives

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