2015-October – Ljubljana


2015-October – Ljubljana

This page contains information about the 105th IEEE Region 8 Committee Meeting to be held at the Grand Union Hotel in Ljubljana on 10-11 of October 2015.

 

OpCom Reports

  Director (Costas Stasopoulos)
Past-Director (Martin Bastiaans) Secretary (Christian Schmid)
Treasurer (Brian Harrington) V/C Member Activities (Dusanka Boskovic)
V/C Student Activities (Mona Ghassemian) V/C Technical Activities (Igor Kuzle)

Subcommittee Reports

Action for Industry (AfI) History Activities Coordinator (HA) Section Vitality Coordinator (SVC)
Awards & Recognition Subcommittee (A&RSC) Life Member Coordinator (LM)  Standards Coordinator  (StC)
Chapter Coordination Subcommittee (ChCSC) Membership Development Subcommittee (MDSC) Strategic Planning
Conference Coordination SubCommittee (CoCSC) Nominations and Appointments Subcommittee Voluntary Contribution Fund Coordinator (VCF)
Educational Activities SubCommittee (EASC) Professional Activities Subcommittee (PASC) Women in Engineering Coordinator (WIE)
Electronic Communications Coordinator (ECC) Region 8 News (R8News) Young Professionals Subcommittee (YP)

Section Reports

Austria Section Germany Section Lithuania Section Saudi Arabia (East) Section
Bahrain Section Ghana Section Malta Section Saudi Arabia (West) Section
Belarus Section Greece SectionMorocco Section Serbia And Montenegro Section
Benelux Section Hungary Section Nigeria Section Slovenia Section
Bosnia and Herzegovina SectionIceland Section Norway Section South Africa Section
Bulgaria Section Iran Section Oman Section Spain Section
Croatia Section Iraq Section Poland Section Sweden Section
Cyprus Section Israel Section Portugal Section Switzerland Section
Czechoslovakia Section Italy SectionQatar Section Tunisia Section
Denmark Section Jordan Section Republic of Macedonia Section Turkey Section
Egypt Section Kenya Section Romania Section UK and Ireland Section
Estonia SectionKuwait Section Russia Section Ukraine Section
Finland Section Latvia Section Russia (Northwest) SectionUnited Arab Emirates Section
France Section Lebanon Section Russia (Siberia) SectionZambia Section

Motions

Reimbursement


Meeting Schedule

105th IEEE Region 8 Committee Meeting Overview
(subject to change)
Friday, 9.10.2015Saturday, 10.10.15Sunday, 11.10.15
Start
Time
Room1Room 2Room 3Room 4Main roomMain room
8:00 

IEEE R8 YP Meeting

 

 

Chapter Coordination Meeting

 

 

IEEE R8 SAC Meeting

 

 

Strategic Planning Meeting

 

 

R8 Committee Meeting

 

 

R8 Committee Meeting

 

8:30
9:00
9:30
10:00
10:30
11:00
11:30
12:00
12:30
Lunch
Lunch
13:00
13:30 

Industry Ambassador Meeting

 

 

Chapter Coordination Meeting

 

 

IEEE R8 YP Meeting & IEEE R8 SAC Meeting

 

 

Section Vitality

 

 

Interactive Session

 

Lunch
14:00
14:30
15:00
15:30
16:00
Break
16:30
17:00
Break, Registration
 

Social Event and Gala Dinner

 

17:15
17:30
18:00
Slovenia Section Presentation
19:00Technical Lecture
Dr. Mark Plesko, Cosylab Inc.
20:00Welcome Reception, Dinner and Awards Ceremony
(Companions Welcome)

Meeting Agenda

Friday, 9 October 2015
Time#TypeItemPresenter
17:00SocialRegistration / Refreshments
18:00SocialSlovenia Section PresentationBurnik
19:00SocialTechnical Lecture: Large Particle Accelerators for Material Research, Cancer Treatment and FusionDr. Mark Plesko, Cosylab Inc.
19:45SocialCocktail Reception
20:15SocialDinner and Awards CeremonyDelimar
Saturday, 10 October 2015
Time#TypeItemPresenter
8:00101ProceduralCall to OrderStasopoulos
8:05102ProceduralRoll Call and Introduction of New OfficersSchmid
8:20103ProceduralWelcome by Slovenia SectionBurnik
8:25104ProceduralIntroductory RemarksStasopoulos/Schmid
8:30105ActionApproval of the AgendaStasopoulos
8:35106ActionApproval of the Consent AgendaStasopoulos
8:40107DiscussionDirector’s AddressStasopoulos
9:05108DiscussionMember Activities ReportBoskovic
9:50109ProceduralBreak
10:10110DiscussionTechnical Activities ReportKuzle
10:55111DiscussionFuture R8 Conferences (ENERGYCON, MELECON)van ‘t Klooster/Antoniou
11:05112DiscussionSquare Kilometre Array (SKA) AfricaKaplan
11:10113DiscussionNominations & AppointmentsBastiaans
11:25114DiscussionPresentations of Possible Nominees for Director-ElectBastiaans
12:05115DiscussionInteractive Session InstructionsStasopoulos/Schmid
12:15116ProceduralRecessStasopoulos
12:20117SocialGroup Photo
12:30SocialLunch
13:30201ProceduralCall to OrderStasopoulos
13:35202DiscussionInteractive SessionAll
16:15203ProceduralRecessStasopoulos
17:00SocialBus: Hotel to Postojna Cave
18:00SocialPostojna Cave Tour – Train and Walking
20:00SocialDinner at the Postojna Cave Restaurant
22:00SocialBus: Postojna Cave to Hotel
22:45SocialArrival at the Hotel
Sunday, 11 October 2015
Time#TypeItemPresenter
8:00301ProceduralCall to Order and Roll CallStasopoulos/Schmid
8:05302DiscussionSecretary’s ReportSchmid
8:15303DiscussionTreasurer’s ReportHarrington
8:35304DiscussionStudent Activities ReportGhassemian
9:15305DiscussionMind the Gap ProjectGhassemian
9:25306ActionIEEE Region 8 Vice ChairsBastiaans
9:35307ActionRegion 8 Director-Elect SlateBastiaans
10:05308ProceduralBreak
10:35309DiscussionSection Development and VitalitySzabo/Eriksson
10:55310DiscussionSection Financial ReportingBolsch/Jastrzebski
11:15311DiscussionChapter Coordination MeetingMallat
11:25312DiscussionMembership Development DiscussionSultan/Szabo/Boskovic
11:45313DiscussionIEEE Ad Hoc Committee on Engagement in EuropeDelimar
12:00314DiscussionAwards & RecognitionsDelimar
12:10315DiscussionNurturing Technical CommunitiesPiuri
12:25316DiscussionAction for IndustrySinnadurai
12:35317ActionMotionsStasopoulos
12:45318DiscussionNew BusinessStasopoulos
13:15319InfoNext MeetingSchmid/Amara
13:25320ActionAdjournmentStasopoulos
13:30321SocialLunch
14:30Lunch ends
Consent Agenda
401ActionApproval of the Minutes of the 104th Region 8 Committee meeting
402ActionApproval of the Formation of IEEE Algeria Section
403ActionApproval of the Formation of IEEE Uganda Subsection
404ActionDissolution of the Jubail Subsection
405ActionDissolution of the Riyadh Subsection
406ActionDissolution of the Sfax Subsection
ReportReports

Visa Information

Official website: http://www.mzz.gov.si/en/travel_and_visa_information/visa_information/

IEEE Slovenia Section contact person: Urban Burnik <urban.burnik@fe.uni-lj.si>

Invitation Letter (Sample)

Letter of guarantee (Local copy retrieved on 2015-07-23, Source: http://www.mzz.gov.si/fileadmin/pageuploads/Konzularne_informacije/vizne_informacije/obrazci/Priloga2.doc)

To issue a letter of guarantee some personal information is needed,  applicants should provide ALL the following information:

  1. Name
  2. Surname
  3. Date of birth
  4. Nationality
  5. Passport No
  6. Address
  7. Phone
  8. Name and address of the legal Entity/company where the foreigner is employed

The Application form to be prepared by the applicants is located here: http://www.mzz.gov.si/en/travel_and_visa_information/visa_information/application_forms/

Slovenia is a small country and is not having a diplomatic representative in each of R8 countries. A compilation of diplomatic representatives which are authorised to act on behalf of Slovenia in the mentioned countries can be found here: Slovenia diplomatic representatives